Clerical Assistant - MOR12030

\n Job Description\n

To provide an efficient and effective reception and clerical support service within the school.

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Responsibilities\n

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• To provide a general reception service to members of the public and visitors to the school.
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• General clerical duties.
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• Typing/word processing.
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• Book keeping as required.
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• Other duties.
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The Individual\n

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• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
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• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
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• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
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• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
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• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
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• Ability to use initiative when required
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• Flexible in approach and open to different ways of working
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• Self-confidence and self-motivated
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• Effective communication skills: oral and written
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• Excellent interpersonal skills
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• Ability to record information accurately
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• Strong customer care skills and focus
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• Ability to work on own and as part of a team
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• Sound knowledge of software packages e.g. Microsoft Office
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• Ability to demonstrate a high standard of numeracy and literacy
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• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
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• Ability to prioritise workload, in accordance with objectives and targets
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• Ability to relate well with all levels of staff
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• Willingness to accept direction/delegation
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• Appreciation, acceptance of and commitment to importance of confidentiality
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• Ability to work in a shared office
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• Flexibility to meet the needs and demands of the service.
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• Ability to work in different offices dependent on the service
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This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
\n Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

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Working Pattern: Wednesday & Thursday

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Closing Date: 07 August 2026
\n Starting Salary: £26,898 (pro rata)
\n £14.27 per hour
\n 9 hours per week (47 week contract, i.e. term time working plus balance of days to be worked during school holiday periods)

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For further information contact:
\n The Head Teacher, Milne's Primary School, telephone 01343 820977, email admin.milnesp@moray-gov.gov.uk, or
\n Fiona Michie, Business Support Development Manager, telephone 01343 563113/07817 957029, email [email protected]

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