Administrative Assistant - US Law Firm

Administrative Assistant – US Law Firm

We’re looking for a bright and organised Administrative Assistant who is passionate about building a long-term career within executive support at a major US law firm. In this role, you’ll provide high level administrative assistance across events, pitching, marketing communications and CRM, providing a seamless service to lawyers, external clients and key stakeholders.

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• Competitive salary
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• Outstanding employee benefits
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• Free on-site meals and coffee shop daily
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• Stunning offices in a sought-after location
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Administrative Assistant Key Responsibilities:

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• Prepare, format and proofread documents, presentations, reports and correspondence to a consistently high standard
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• Create and maintain files, spreadsheets, schedules and other administrative materials
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• Manage diaries, schedule meetings and coordinate room bookings
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• Arrange domestic and international travel and accommodation
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• Handle telephone, email and face-to-face enquiries professionally
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• Process expenses and invoices, liaising with vendors and the Accounts Payable team
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• Liaise with suppliers, contractors and global Business Development colleagues
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• Conduct research, gather data and provide ad hoc administrative support to the team as required
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Administrative Assistant Skills & Requirements:

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• Previous administrative experience gained within a law firm or professional services environment
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• Strong academic background
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• Advanced IT skills, including Microsoft Outlook, Word, Excel, PowerPoint and Visio
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• Confident using online research tools and the internet to gather information
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• Excellent communication, interpersonal and customer service skills
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• Highly organised with exceptional attention to detail and the ability to manage competing priorities
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