Project Administrator

Job Description

Project Administration Support

Location: Bristol (Office-based with project support)Salary: Competitive, dependent on experienceContract Type: Full-time, permanent

Role Overview

The Project Administration Support role provides essential administrative and coordination assistance to Project Managers, Contract Managers, and Site Personnel delivering construction and fit-out projects. The role plays a key part in ensuring projects run smoothly by maintaining accurate documentation, supporting communication across teams, and assisting with tracking progress against programme, cost, and quality requirements.

Key Responsibilities

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• Provide day-to-day administrative support to Project Managers, Contract Managers, and Site Personnel across multiple construction and fit-out projects
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• Maintain and manage project documentation, including contracts, drawings, reports, and correspondence
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• Assist with the preparation of project plans, schedules, and progress reports
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• Coordinate project meetings, prepare agendas, and accurately record minutes and actions
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• Track project milestones, deliverables, and key performance indicators
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• Support procurement activities, including raising purchase orders and maintaining accurate records
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• Assist with site setup activities and coordinate with internal warehousing or logistics functions
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• Monitor and update risk registers, issue logs, and change control documentation
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• Liaise with internal teams, contractors, consultants, and other stakeholders to ensure effective communication
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• Support contract administration activities, including document control and compliance tracking
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• Ensure all project records are stored and maintained in line with company procedures
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• Assist with health & safety documentation and compliance requirements
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• Provide guidance and support to junior members of the project support function where required
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Key Skills & Experience

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• Previous experience in a project support, coordination, or administrative role(construction, fit-out, or engineering environments preferred)
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• Strong organisational skills with the ability to manage multiple priorities simultaneously
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• Excellent written and verbal communication skills
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• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
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• Experience with document control systems or project management tools is desirable
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• High attention to detail and accuracy
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• Proactive, collaborative, and able to work effectively as part of a team
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Qualifications

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• Qualification in Business Administration, Construction, or a related field (desirable)
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• Understanding of construction processes, contracts, or project delivery environments (desirable)
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Personal Attributes

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• Proactive and self-motivated
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• Strong problem-solving approach
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• Reliable with a high level of professionalism
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• Comfortable working under pressure and meeting deadlines
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• Highly collaborative and detail-focused
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