Transfer Credit Evaluator

Job Title: Transfer Credit Evaluator

Department: Office of the Registrar

Reports to: Registrar

Salary: $22.97 per hour

Job Summary:

The Transfer Credit Evaluator is responsible for reviewing, evaluating, and posting course equivalencies for both traditional and non-traditional credit experiences for deposited and matriculated undergraduate and graduate students. This role manages the workflow for over 20,000 transfer credits annually and collaborates with academic departments, program advisors, faculty, and external institutions to maintain accurate and up-to-date transfer credit records. This position also directly supports registration, degree audit, and graduation processes.

Key Responsibilities:

Review and evaluate transfer credits from a variety of sources to ensure consistent and timely processing.

Serve as the primary point of contact for Acadeum, a course-sharing consortium, including handling course evaluations, responding to inquiries, and initiating enrollment requests with host institutions.

Coordinate and process High School Dual Enrollment and Non-Degree registration requests, including communication with students and course registration.

Enter degree audit exceptions and overrides for undergraduate and graduate students.

Conduct thorough evaluations of degree audits to clear students for graduation, three times per academic year.

Provide direct support for registration and graduation processes.

Duties:Assess, authenticate, and research documents submitted for transfer credit evaluation, including but not limited to College Level Examination Program (CLEP) scores, Advanced Placement (AP) scores, International Baccalaureate (18) scores, military transcripts, and college/university transcripts.

• Determine course transferability and equivalencies; ensure accurate and timely entry of course data into the Colleague database.
• Build and maintain course equivalencies in the system and verify the accuracy of evaluated transcripts.
• Oversee the Acadeum course-sharing
• Manage the registration processes for non-degree and high school dual enrollment
• Assist students and advisors with course selection, registration, and questions related to the transferability of credit.

• Collaborate with the Office of Undergraduate Admission, Office of Graduate Admission, and the Kirley School of Continuing Education to address, research, document, and resolve transfer evaluation inquiries.
• Stay current on transfer credit policies and practices using evaluation resources and institutional catalogs.
• Process all degree audit waivers and approved course
• Manage the degree audit review process for undergraduate students in preparation for three graduation periods annually.
• During peak enrollment periods, provide support to students, staff, and faculty with registration-related
• Serve as a backup to the Assistant Registrar as needed.

Required Skills/Abilities:

Strong organizational skills and attention to detail. Excellent communication and collaboration abilities.

Ability to maintain confidentiality of work-related information in compliance with FERPA.

Education and Experience:

Bachelor's degree required.

At least one year of work experience in Registration Services or Enrollment Management preferred.

Familiarity with academic credit evaluation and degree audit systems preferred. Experience with Ellucian/Colleague student information system preferred.

Physical Requirements:

Some lifting of boxes, files. Occasional evening and weekend hours are required for certain events such as commencement.

Elms College (also known as College of Our Lady of the Elms), a private, Catholic, co-educational liberal arts institution in Chicopee, Massachusetts, was founded in 1928 by the Sisters of St. Joseph of Springfield. The institution offers Associate's, Bachelor's, Master's, and Doctor of Nursing practice degrees. Dedicated to non-discriminatory educational practices, the College aims to eliminate barriers to equal access and treatment for its community. Elms College provides rigorous academic challenges and fosters a supportive community for students to thrive. Graduates leave Elms College richer, rooted in faith, educated, compassionate, responsive to civic and social obligations, and capable of adjusting to change without compromising principle.

Elms Colleges mission embodies the charism of the founders, the Sisters of St. Joseph, including embracing the love of neighbor without distinction and whose Catholic heritage guides our intellectual, social, educational, and community endeavors.

Elms College is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

Salary/Compensation: $22.97 per hour

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