Administrative Assistant (PT)

Administrative Assistant

Whitefish United Methodist Church

Position Type: Part-Time (10-15 hours per week)

Schedule: Approximately 3 days/week; flexible scheduling available

Report to: Pastor, with input and support from the Leadership Team

Position Overview

Whitefish United Methodist Church is seeking a dependable, organized, and welcoming Administrative Assistant to support the ministry and mission of the church through office administration, communication, and coordination. Working under the direction of the Pastor and in collaboration with the Leadership Team, the Administrative Assistant plays an important role in helping the church operate effectively and extend hospitality to members, visitors, and the wider community.

The ideal candidate will demonstrate professionalism, confidentiality, initiative, and a commitment to supporting the mission and ministries of Whitefish United Methodist Church.

Primary Responsibilities

• Provide administrative support to the Pastor and church leadership
• Answer phones, emails, and general inquiries in a friendly and professional manner
• Prepare and distribute weekly bulletins, newsletters, and other church communications
• Maintain church calendars, schedules, and records
• Assist with preparation for worship services, meetings, and special events
• Coordinate office organization, filing, and document management
• Manage incoming and outgoing mail
• Maintain confidentiality regarding church and member information
• Assist with basic bookkeeping or data entry tasks as needed
• Order and maintain office supplies
• Support volunteers and ministry leaders with administrative needs

Qualifications

• Strong organizational and communication skills
• Proficiency with common office software, including Microsoft Office or Google Workspace
• Ability to work independently and manage multiple tasks
• Friendly, welcoming, and professional demeanor
• Attention to detail and reliability
• Previous administrative or office experience preferred
• Experience working in a church or nonprofit setting is helpful but not required

Compensation will be based on experience and qualifications.

To apply, submit a resume, cover letter and references to:

Attention: Pastor Jon Umbdenstock at [email protected], or

WUMC Pastor, 1150 Wisconsin Ave., Whitefish, MT 59937 by July 31, 2026.

For further information, please contact 406-862-3418