Workspace Services Administrator / Receptionist

Workspace Services Administrator / Receptionist Rate of pay: £15.71 PAYE or £20.65 Umbrella per hour Job Type: Full-time, temporary (37.5hrs per week) Location: Hatton Garden & SouthgateOverview This role supports the Workspace Services team with a wide range of reception and administrative duties. You will be responsible for delivering a professional front-of-house experience while assisting with operational processes such as asset management systems, cost control, and general team administration. Day-to-Day Responsibilities Act as the main point of contact for staff, visitors, clients, and suppliers Manage reception duties, ensuring a professional and welcoming environment Enhance building user experience through effective visitor management Carry out general administrative tasks including copying, filing, mailing, and document preparation Support maintenance operations by raising and closing reactive, planned, and scheduled job requests via CAFM systems Raise purchase orders and process invoices through the helpdesk system, ensuring timely submission to Head Office Maintain supplier records, documentation, and tracking systems Assist in managing training records, certification documentation, and return-to-work records Monitor and replenish stock required for Workspace Services operations Organise meetings, take minutes, and track actions Coordinate meeting room bookings and provide hospitality where required Work collaboratively with colleagues and provide cover when needed Carry out additional administrative or operational tasks as delegated by management Follow health and safety procedures and support a safe working environment Skills & Experience Required Previous experience in a reception, facilities, or office administration role Strong IT skills, including Microsoft Office Excellent communication and interpersonal skills Ability to work independently and as part of a team Strong organisational skills with attention to detail Ability to build relationships with stakeholders and service users Customer-focused with a professional and approachable mannerKey Competencies Customer-focused approach Strong collaboration and teamwork skills Confident communicator with the ability to influence Ability to manage relationships with suppliers and internal stakeholders Proactive and organised working styleAdditional Information Ensures confidentiality of all personal and organisational data Complies with health & safety and workplace policies Promotes a positive, inclusive, and professional working culture May be required to undertake additional duties aligned with the roleTo apply for the Workspace Services Administrator / Receptionist position, please submit your CV for consideration