Executive Support Administrator (Nursing Directorate)

Executive Support Administrator (Nursing Directorate)

Contract:

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• Rate: £165 per day inside IR35
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• Contract length: Initially 2 months
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• Start date: ASAP
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• Working pattern: Hybrid, with 1-2 days per week in the office
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• Location: Portland House, Worthing
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• Directorate: Nursing
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• Reporting to: Chief Nursing Officer
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We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate.

This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making.

Key responsibilities:

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• Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination.
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• Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports.
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• Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity.
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• Producing, analysing and presenting complex information to support service planning, improvement and change.
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• Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required.
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• Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes.
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• Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work.
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• Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times.
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• Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters.
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• Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer.
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• Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate.
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Essential experience and skills:

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• Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level.
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• Evidence of continued personal and professional development.
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• Knowledge of business case procedures.
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• Experience analysing, interpreting and presenting information.
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• Experience of project support or leading project activity through a project management process.
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• Experience of performance monitoring and maintaining data management systems.
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• Experience servicing meetings and taking accurate minutes.
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• Experience of line managing staff.
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• Experience handling confidential and sensitive issues with tact and diplomacy.
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• Strong administrative skills, with the ability to produce accurate, high-quality documents.
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• Excellent attention to detail.
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• Advanced Microsoft Office skills, including Excel, Word and PowerPoint.
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• Strong analytical, organisational, planning and communication skills.
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• Ability to engage confidently with stakeholders at all levels.
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• Ability to work independently, prioritise urgent work and remain calm under pressure.
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Desirable experience:

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• Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role.
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• Knowledge of the current NHS performance agenda.
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• Project management qualification such as PRINCE2, or equivalent experience.
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• Understanding of Human Rights practices in relation to the role.
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• Ability to travel across sites when required.
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Ideal candidate:

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• An experienced Executive Support Administrator.
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• A Business Support Officer or Directorate Support Officer.
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• An Executive Assistant with strong organisational and stakeholder management skills.
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• A Project Support professional or senior administrator with NHS, healthcare or public sector experience.
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• Someone with a strong background in performance reporting, business coordination and team management.
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Salt contact:

Robert Sprigens, Senior Consultant -

*Rates depend on experience and client requirements