Executive Assistant

Reed Business Support are thrilled to be supporting a globally recognised organisation based in Cardiff in their search for an experienced Executive Assistant to provide high-level executive and operational support.

You will act as a trusted partner, you will manage a busy schedule, coordinate communications, and ensure the smooth running of day-to-day executive activities. This role requires excellent organisation, discretion, and the ability to work effectively with stakeholders at all levels

What you'll be doing:

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• Act as the first point of contact for internal and external stakeholders.
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• Manage complex diary scheduling, appointments, deadlines, and correspondence.
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• Coordinate national and international travel arrangements.
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• Organise meetings, prepare agendas and supporting documentation, and take minutes where required.
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• Process expenses and maintain accurate records.
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• Draft, edit, and distribute professional communications and reports.
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• Maintain confidential files and documentation.
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• Support the flow of information across senior leadership teams.
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• Coordinate small events and leadership meetings.
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• Follow up on actions arising from meetings and ensure timely completion
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What you'll need:

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• Previous experience as an Executive Assistant or in a senior administrative support role.
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• Experience supporting senior executives or leadership teams.
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• Strong organisational and time-management skills with exceptional attention to detail.
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• Excellent written and verbal communication skills.
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• Confident using Microsoft Office 365, including PowerPoint and Outlook.
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• Able to handle confidential information with the utmost discretion.
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• Proactive, adaptable, and capable of managing multiple priorities.
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• Experience within a large, international, or complex organisation would be advantageous.
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What you'll get:

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• 10% employer pension contribution from your first day of employment
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• 25 days annual leave + Bank Holidays
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• Enhanced family-friendly benefits
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• Cashback opportunities from a wide range of retailers
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• Employee discounts on a range of products and services, including days out and gym memberships
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• 10 days Work From Anywhere leave per calendar year + plus many many more!
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If you would like to know more about this role, please do get in touch today!