Facilities & Health & Safety Administrator

Time Appointments are delighted to be working on behalf of a market-leading organisation in their search for a Facilities & Health & Safety Administrator to join their team based in Ipswich on a 6-month fixed-term contract. They are seeking a highly organised individual who thrives in a busy environment and can manage fluctuating workloads with a positive, flexible approach.

This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and Health & Safety departments by providing effective and efficient administrative support.

The Role

Reporting to the Health & Safety/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:

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• Maintaining accurate maintenance records and ensuring compliance requirements are met
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• Assisting with planned and unplanned works, liaising with contractors and suppliers
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• Providing reception and switchboard cover when required
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• Supporting the Health & Safety and ISO teams with document management, updates, and training administration
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• Managing safety equipment registers and purchasing
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• Providing inductions and safety support for visitors and contractors on site
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The Ideal Candidate:

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• Strong administrative experience, ideally within a facilities, Health & Safety, or similar environment.
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• Excellent IT skills, with knowledge of Microsoft Office and database systems
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• Exceptional organisational skills and attention to detail
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• Strong written and verbal communication skills, with a confident telephone manner
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• A proactive, team-oriented, and problem-solving attitude
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• The ability to prioritise workloads and work to deadlines under pressure
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