Legal Executive Assistant

Legal Executive Assistant

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• Location: Farringdon, London
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• Job Type: Fixed-Term Contract (FTC)
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• Working Hours: Monday to Friday, 9:00 AM to 5:30 PM (Hybrid flexibility)
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• Salary: £40k - £45k
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We are seeking an Executive Assistant to join the secretarial team of a full service law firm on a fixed-term basis to cover maternity leave. This role is crucial in providing high-quality secretarial support, primarily focusing on the Dispute Resolution team within our London office. The successful candidate will be part of a dynamic team, led by the Executive Assistant Team Lead, and will play a key role in the smooth operation of day-to-day activities.

Day-to-day of the role:

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• Provide comprehensive secretarial support to fee earners within the Dispute Resolution team.
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• Manage the opening of files and preparation of client care documentation, including AML and conflict checks.
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• Draft, format, and amend legal documents, correspondence, and court forms such as witness statements and Notices of Change.
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• Prepare, paginate, and finalise bundles and exhibits for court proceedings.
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• Handle court filings through online portals and manage email communications.
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• Support the billing process by raising invoices, processing payment requests, and monitoring disbursements.
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• Assist in debt recovery efforts, including chasing outstanding payments and producing financial reports.
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• Generate reports from Practice Evolve, including summaries of time recording.
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• Conduct legal and factual research, obtaining necessary supporting documentation.
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• Maintain accurate and confidential filing systems.
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• Support the complaints handling process and ensure compliance with key deadlines.
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• Assist with general office tasks such as printing, scanning, copying, and document collation.
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• Utilise document management systems like DocuSign and Titanfile effectively.
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Required Skills & Qualifications:

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• 2–4 years of experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution or Litigation teams.
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• Strong understanding of legal processes including AML, conflict checks, billing, and court procedures.
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• Proven ability to support fee earners in a busy, transactional environment.
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• Excellent skills in document formatting and a keen attention to detail.
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• Strong organisational skills, capable of managing multiple tasks and meeting deadlines.
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• Good working knowledge of legal systems such as Practice Evolve, DocuSign, Titanfile, and Infotrack.
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• Clear and professional communication skills, both written and verbal.
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• Proactive, adaptable, and team-focused approach.
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• Ability to handle confidential information with discretion.
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Benefits:

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• Hybrid working flexibility.
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• Inclusion in a supportive team environment.
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• Exposure to diverse legal practices and professional growth opportunities.
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If you have at least 2 years secretarial support within a law firm, preferably in Dispute Resolution or Litigation then I look forward to receiving your application.