Office Administrator

Office Administrator

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• Job Type: Full-time, office-based (9:00am – 6:00pm)
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• Salary: £40,000 – £45,000
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Our client, within the shipping industry, is looking to appoint a professional and highly organised Office Administrator. This role is key to ensuring the efficient day-to-day running of the office, supporting business operations, and maintaining adherence to internal procedures. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities with confidence.

Key Responsibilities:

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• Oversee and coordinate all administrative functions to ensure smooth office operations and compliance with company policies.
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• Manage the reception area, including greeting visitors, handling incoming calls, and managing correspondence.
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• Monitor office supplies, place orders as needed, and manage supplier relationships and service agreements to ensure cost-effectiveness and continuity of services.
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• Coordinate meetings, including scheduling, catering arrangements, travel bookings, and accommodation.
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• Act as the main point of contact for health and safety matters, organising audits and liaising with building management.
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• Support onboarding processes for new employees and interns.
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• Process invoices using SAP and maintain accurate payment records.
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• Serve as the primary contact for office maintenance, service requests, and IT-related issues, ensuring timely resolution.
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• Manage subscriptions relevant to the business, ensuring accurate records and timely renewals on favourable terms.
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To apply for this Office Administrator role, please submit your CV. All applications will be handled with strict confidentiality.