SSAS Administrator

SSAS Administrator

North London / Finchley / Hybrid

£28,000 plus benefits

A multi-office, award winning wealth management firm currently requires an experienced SSAS Administrator to join its friendly and vibrant team, on a hybrid basis, being based in the office in North London 3 days per week.

SSAS Administrator Job Description

A SSAS Administrator is required to carry out the day-to-day administration of the Small Self-administered Schemes managed by the company

This comprises of:

Onboarding new SSAS applications, including:

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• Collating data from new application forms and drafting scheme documentation
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• Registering the Scheme Administrator and SSAS with HMRC online
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• Setting up the SSAS bank account
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• Monitoring the SSAS application and dealing with any arising queries
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• Setting up the SSAS with The Pensions Regulator
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• Setting up the SSAS with the ICO
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• Assisting with the transfer in of a client’s existing pensions
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Onboarding SSAS takeovers, including:

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• Obtaining the existing SSAS records from the outgoing administrator
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• Analysing and drawing up a deed of removal, to remove any corporate trustee
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• Dealing with any changes required to the Scheme Administrator
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• Removing the outgoing administrator from the SSAS bank account
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• Reviewing the existing SSAS assets and removing references to the outgoing trustee
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• Switching The Pensions Regulator accounts to company
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• Dealing with property transfers
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General SSAS maintenance, including:

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• Liaising with SSAS clients
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• Maintaining SSAS records on XPlan
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• Dealing with information requests, including bank balances
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• Transfers out
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• Death of a member
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• Change of SSAS trustee or sponsoring employer
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• Change of addresses
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• Setting up/renewing an LEI
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• Assisting with VAT returns, for SSASs that are VAT registered
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• Updating HMRC online and The Pensions Regulator with changes to SSASs
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• Dealing with the establishment of a life policy in a SSAS
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• Instructing disinvestments from client investment portfolios
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• Assisting clients with the payment of invoices
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• Maintaining fund split records
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• Assisting with the completion of application forms for new SSAS investments
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SSAS Invoicing, including:

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• Maintaining the invoice spreadsheet
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• Requesting monthly invoices
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• Checking SSAS bank balances and drawing up payment instructions
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• Sending invoices out to clients
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• Chasing unpaid invoices
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Pension Scheme Returns, including:

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• Writing to clients to request data for pension scheme returns
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• Liaising with accountants to prepare pension scheme accounts
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• Analysing bank account transactions
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• Collating data on our Scheme Accounts Template
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• Submitting the pension scheme return online with HMRC before deadline of 31st January
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Member Crystallisations including:

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• Dealing with client signed paperwork
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• Valuing the SSAS
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• Liaising with external payroll providers, to deal with income tax payments to HMRC and net income payments to client
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• Liaising with Vintage Asset Management to disinvest and send funds back to the SSAS bank account, to cover income
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• Dealing with payment instructions for tax free cash and/or income
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• Updating internal records
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The Pensions Regulator, including:

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• Completing SSAS returns
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• Updating client data when there is a change in the SSAS
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• Setting up Direct Debits to pay the annual levy
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Bank Account Maintenance, including:

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• Making changes to signing arrangements
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• General bank account maintenance
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• Setting up additional (savings) accounts
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• Dealing with instructions for withdrawals on notice account
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• Drawing up payment instructions and obtaining client signature
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Property purchase/transfer, including:

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• Collating Property purchase questionnaire
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• Liaising with Solicitor on all aspect of the transaction
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• Checking the VAT position on the transaction and registering the SSAS for VAT if applicable
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This role offers a rewarding environment for motivated individuals eager to develop their expertise within the financial services industry while delivering outstanding client support.