Studio Assistant

Studio Assistant (Maternity Cover)

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Location: Shoreditch, London

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Hours: Full-time, Monday–Friday, 9:30am–5:30pm

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Working Pattern: Office-based Monday–Thursday, with potential to work from home on Fridays following a successful probation period

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Contract: Maternity Cover (with potential to become a permanent role)

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Start: 1st August 2026

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About Us

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We are a creative interior design studio based in Shoreditch, delivering thoughtful and distinctive interiors in the luxury hospitality sector. We are looking for an organised, enthusiastic and proactive Studio Assistant to support the day-to-day running of the studio and help ensure our team can work efficiently and effectively.

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This is an excellent opportunity for someone who enjoys variety, takes pride in being highly organised, and wants to gain experience within creative support roles.

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The Role

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The Studio Assistant will provide administrative, operational and office support across the business. Working closely with the leadership team and wider studio, you will play an important role in maintaining the smooth running of the office, supporting staff, coordinating logistics and helping create a positive studio environment.

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Key Responsibilities

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Executive & Diary Support

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• Assist with diary management and scheduling.
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• Coordinate internal meetings and external client appointments.
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• Monitor meeting calendars and room bookings.
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• Support workload planning and scheduling where required.
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• Keep track of team attendance and whereabouts.
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Finance Administration

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• Track office payments and forward receipts to the Finance Manager.
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• Assist with general finance administration as required.
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IT & Systems Coordination

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• Act as the first point of contact for basic IT issues.
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• Liaise with external IT support providers.
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• Coordinate IT requirements for new starters and leavers.
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• Manage project email accounts and software access.
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• Monitor and maintain software licences and subscriptions.
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• Track equipment leases and studio devices.
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Office Management

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• Liaise with the landlord, cleaners and other suppliers.
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• Manage office keys, alarms and access arrangements.
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• Coordinate annual maintenance and compliance checks.
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• Order office supplies, refreshments and studio consumables.
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• Organise staff birthdays, cards and team celebrations.
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• Organise work events (Summer, Christmas and Easter parties)
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• Assist with insurance renewals and general office administration.
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HR & People Support

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• Coordinate holiday requests and maintain absence records.
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• Support onboarding of new employees, including equipment and account setup.
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• Assist with offboarding processes.
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• Coordinate recruitment interviews and candidate communications.
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• Arrange staff review meetings and maintain associated documentation.
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Travel & Logistics

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• Book business travel including flights, trains, taxis and accommodation.
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• Prepare travel itineraries and supporting information.
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• Research travel options and coordinate logistics with clients and team members.
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Studio Operations

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• Maintain company subscriptions and online accounts.
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• Manage office purchasing and supplier orders.
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• Keep internal records organised and up to date.
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• Support updates to the studio website with new project content.
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About You

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We are looking for someone who is:

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• Exceptionally organised with strong attention to detail.
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• Proactive and able to anticipate needs.
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• Comfortable managing multiple priorities simultaneously.
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• Confident communicating with colleagues, clients and suppliers.
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• Professional, discreet and trustworthy.
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• Tech-savvy and comfortable learning new systems.
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• Positive, adaptable and willing to help wherever needed.
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Skills & Experience

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Essential:

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• Previous experience in an administrative, studio assistant, office coordinator or similar role.
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• Experience coordinating travel and office operations.
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• Excellent organisational and time management skills.
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• Strong written and verbal communication skills.
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• Proficiency in Microsoft Office, Adobe Acrobat.
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• Ability to work independently and manage competing priorities.
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Desirable:

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• Experience within an interior design, architecture, creative or professional services environment.
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• Experience managing and liaising with external IT.
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What We Offer

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• Opportunity to work within a creative Shoreditch-based design studio.
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• £27,000 - £30,000 per annum DOE
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• Exposure to all aspects of studio operations and business management.
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• Friendly, collaborative and supportive team environment.
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• Potential for the role to become permanent following the maternity cover period.
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• Flexible working arrangement with potential work-from-home Fridays.
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To apply, please submit your CV and a short cover letter outlining your relevant experience and interest in the role.