Executive Assistant

Executive Assistant to CEO

Location: Kilburn, London

Salary: £50,000

Hours: Full-time | Mon–Fri typically 8:30am – 5:00pm (flexibility required)

About the Role

Our client is looking for a highly organised and dependable Executive Assistant to support the CEO of a family run builders merchants and provide additional support across the business and family where required.

This is a hands-on, practical support role focused on day-to-day organisation, communication, and making sure everything runs smoothly. This is a role where they are looking for someone who enjoys being proactive, detail-focused and getting things done.

Key Responsibilities

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• Manage the CEO’s diary, meetings and daily schedule
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• Oversee and organise the CEO’s email inbox, including drafting replies
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• Arrange travel, bookings and itineraries
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• Prepare basic meeting agendas, documents and notes to ensure meetings run smoothly
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• Maintain and organise Microsoft 365 / OneDrive folders and filing systems
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• Handle personal administration, appointments and general organisation
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• Support with family-related matters, including managing post and ad hoc tasks
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• Coordinate company hospitality, events and invitations
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• Provide administrative support to Directors as needed
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• Liaise with external contacts such as advisors and suppliers
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• Track tasks and ensure follow-ups are completed
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Requirements

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• Previous experience in a PA or EA role
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• Strong organisational and time-management skills with excellent diary management/inbox skills
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• Good working knowledge of Microsoft 365, including Outlook, Teams and OneDrive
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• Reliable, discreet and comfortable handling both personal and business matters
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• Proactive and able to take ownership of tasks with trust and discretion
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• Clear and professional communication skills
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What We’re Looking For

This role would suit someone who:

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• Is naturally organised and stays on top of things without being prompted
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• Takes pride in being efficient, accurate and dependable
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• Is happy working in a varied role with both business and personal tasks
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• Has a practical, no-nonsense approach and enjoys getting things done
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• Is low ego, high reliability — someone the CEO can trust completely
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Benefits

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• 25 days holiday + bank holidays + birthday off
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• Perkbox – 24/7 discounts, wellbeing support, online GP access and more
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• Company pension scheme
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• Life assurance (up to 3 x salary, subject to service)
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• Staff discount on all products
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• Wellbeing support programmes
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• Long service awards
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• Cycle to work scheme
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