Personal Assistant

Personal Assistant within Investment Banking£56,000City of London10/11-month Fixed Term ContractHybrid – 3:2Excellent benefits We are seeking a proactive, enthusiastic and experienced Personal Assistant to provide comprehensive secretarial and administrative support to two Managing Directors: The Group Chief Information Officer, and the Group Head of Sustainability while the existing Personal Assistant is on maternity cover. What you’ll do:\n

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• Proactive diary management, organising internal and external meetings (including booking meeting rooms), conference calls, dinners and events.
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• Monitoring and prioritising inbox activity, flagging key and time-sensitive emails.
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• Forwarding relevant emails onto the team members when necessary; actioning where appropriate.
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• Dealing with all communication - phone, email and other channels in a professional manner, taking accurate messages and responding promptly and appropriately.
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• Managing email communication by flagging urgent requests by tracking actions and following up as necessary.
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• Dealing with all communication - phone, email and other channels in a professional manner, taking accurate messages and responding promptly and appropriately.
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• Building strong relationships and liaising effectively with internal teams, senior management, PAs, stakeholders and external partners
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• Action tracking to ensure actions are met, both in the diary and in a tracker tool.
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• Maintaining the IT Group meeting planner; keeping this up to date with proposed meetings and topics.
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• Reconciling expenses and claims promptly and accurately.
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• Preparing, formatting and amending documents to a high professional standard.
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• Liasing with the Recruitment team to organise interviews for roles within IT and Group Sustainability.
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• Onboarding new joiners and processing leavers, ensuring all systems, access permissions and documentation are updated correctly.
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• Support events where required with administrative tasks
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What you’ll need:\n

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• Previous senior-level PA or administrative experience supporting senior individuals.
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• Banking/Financial Services experience is a must.
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• Advanced IT proficiency, including Outlook, Word, Excel, PowerPoint and Teams.
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• Strong organisational skills with the ability to prioritise, multi-task and manage competing deadlines while maintaining exceptional attention to detail in a fast-paced environment.
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• Excellent interpersonal and communication skills, with the ability to engage effectively and professionally at all levels internally and externally.
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• Ability to anticipate and resolve issues in advance, including managing conflicting meetings, diary pressures and changing priorities.
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• High level of confidentiality, discretion and professional integrity when handling sensitive information, documents and matters.
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• Proactive, solutions-focused approach with strong judgement and the ability to work autonomously and independently with limited direction.
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• Self-motivated, efficient, reliable and resilient, with a positive, “can-do” attitude.
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• Flexible and adaptable, with enthusiasm and the ability to approach all tasks with energy and commitment.
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• Ability to build a strong understanding of the organisation and its key stakeholders.
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• Experience working in a multicultural, international organisation.
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REF: ARA 198977Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.\n