Operations Administrator

Location: Fully OnsiteHours: Monday–Friday, 8:00am–5:00pmContract: Full-Time, 9-Month Fixed-Term Contract

I'm recruiting for a highly organised and proactive Operations Administrator to join a growing business. This varied role combines accounts, office administration, fleet coordination, site support, and executive assistance, making it ideal for someone who enjoys a fast-paced environment and being involved in all areas of a business.

Working closely with the Director and project teams, you'll play a key role in keeping daily operations running smoothly while supporting both business and financial processes. This is a fully onsite position and does not offer remote working.

Office Administration• Managing holiday and sickness records• Coordinating office utilities and services• Arranging staff training and meetings• Completing Pre-Qualification Questionnaires (PQQs)

Accounts & Finance• Processing supplier and client invoices• Credit control and chasing outstanding payments• Managing timesheets and expenses• Bank, statement and CIS reconciliations• Preparing VAT return information• Resolving invoice queries and producing reports• Supporting payment applications and accountant reporting through Xero

Fleet & Administration• Coordinating vehicle and plant hire• Arranging MOTs, servicing, repairs and maintenance• Ensuring fleet compliance, insurance and charge accounts remain up to date

Site Support• Obtaining quotations and placing supplier orders• Coordinating plant, equipment and labour requirements• Arranging travel, accommodation and site logistics• Supporting site setup documentation and purchase orders

Executive Support

Providing administrative support to the Director, including:

• Diary and appointment management• Travel and hotel bookings• Meeting coordination via Teams• Minute-taking and action tracking

About You• Previous accounts and administration experience• Strong organisation and attention to detail• Excellent written and verbal communication skills• Experience using Xero or similar accounting software• Good Microsoft Office skills, particularly Excel• Ability to manage multiple priorities and work independently• Proactive, flexible and willing to support across the business

What's on Offer• A varied role with genuine responsibility• Close collaboration with senior leadership• Supportive and friendly working environment• Career development opportunities• Stable Monday–Friday working pattern

If you're an experienced administrator with accounts knowledge and enjoy working across multiple business functions, I'd love to hear from you.