Personal Assistant (Part Time)

Clerk to the Trustees/Executive Assistant

Location: Deeping St James

Working Hours: Part-time 24 hours per week

Contract Type: Temporary

About the Role

We are seeking a highly organised and proactive Clerk to the Trustees to provide comprehensive administrative, governance, and operational support to a well-established charity. This pivotal role ensures the smooth running of the charity’s day-to-day activities, supports the Trustees in fulfilling their duties, and acts as the first point of contact for all enquiries.

Key Responsibilities

Administrative & Organisational Support

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• Act as the first point of contact for all charity matters
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• Manage email, telephone, and face-to-face enquiries
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• Maintain both paper and electronic filing systems
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• Oversee office administration, including purchasing supplies
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• Keep Trustees informed and seek guidance when required
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Governance

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• Liaise with the Charity Commission and submit annual reports/accounts
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• Seek external advice from solicitors, surveyors, and local authorities
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• Ensure Trustees operate within legal frameworks
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• Prepare bi-monthly activity reports for Trustees
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Requests for Assistance

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• Record and manage requests for support
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• Liaise with Citizens Advice to arrange appointments
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Property & Land Management

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• Work with Letting and Land Agents on property matters
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• Manage maintenance and repairs within delegated authority
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• Ensure quinquennial property reviews are completed
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• Support the Property Committee with rent reviews and decisions
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Finance

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• Liaise with banks and financial institutions regarding charity assets
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• Verify invoices and prepare payment requests
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• Work with bookkeepers and accountants on financial reporting
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• Provide budget vs actual spend reports and ROI analysis
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Trustee Meetings

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• Schedule meetings and agree agendas with Chair/Vice-Chair
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• Distribute meeting papers in advance
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• Attend Finance and Property Committee meetings to provide support
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Training & Development

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• Attend relevant training to maintain up-to-date knowledge
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Other Duties

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• Undertake additional tasks as agreed by the Chair or Vice-Chair
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About You

You’ll be a confident communicator with excellent organisational skills and a strong understanding of governance and compliance. Experience in charity administration, property management, or financial coordination would be highly beneficial.

Essential Skills & Experience:

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• Proven administrative experience
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• Strong written and verbal communication skills
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• Ability to manage multiple priorities
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• Familiarity with charity governance and financial processes
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• Proficient in Microsoft Office and digital filing systems
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Benefits

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• Flexible working
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• Supportive and collaborative working environment
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• Opportunity to make a meaningful impact in the community
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For more information, please call .