Legal Executive Assistant

Wise May are looking for a Legal Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.

This role supports the Dispute Resolution team and will require relevant Legal experience.

This is a full-time 12 month FTC, with hybrid working and the hours are 9am - 5:30pm.

Legal Executive Assistant duties to include:

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• Provide EA support to the Dispute Resolution team (7 people), which includes the head of department, partners, senior associates and paralegals.
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• Open files and prepare client care documentation, including AML and conflict checks.
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• Draft, format and amend legal documents, correspondence and court forms (e.g. witness statements, Notices of Change, AOS).
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• Manage court filings via online portals and email.
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• Support billing processes, including raising invoices, payment requests and monitoring disbursements.
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• Assist with debt recovery, including chasing outstanding payments and producing reports.
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• Produce reports including time recording summaries.
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• Conduct legal and factual searches and obtain supporting documentation (e.g. Infotrack).
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• Maintain accurate filing systems and handle confidential information appropriately.
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• Support complaints handling processes and ensure key deadlines are met.
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• Assist with general office tasks, including printing, scanning, copying and document collation.
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• Use systems such as DocuSign and Titanfile for document management.
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• Provide wider support to the secretarial pool as required.
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Legal Executive Assistant skills required:

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• Previous experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution / Litigation (2–4 years preferred).
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• Strong understanding of legal processes, including AML, conflict checks, billing and court procedures.
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• Experience supporting fee earners in a busy, transactional environment.
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• Excellent document formatting and attention to detail, with confidence producing court documents and bundles.
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• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
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• Good working knowledge of legal systems (e.g. Practice Evolve, DocuSign, Titanfile, Infotrack).
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• Clear and professional communication skills, both written and verbal.
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• Proactive and adaptable, with a team-focused approach.
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• Ability to handle confidential information with discretion.
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Benefits:

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• Hybrid (3 days in the Office, 2 days working from home).
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• 25 days annual leave.
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• Office closure at Christmas.
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• Health and Life Insurance.
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• Pension.
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• Mind Up - Mental Health Wellbeing.
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• Exercise classes once a month.
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• Regular socials.
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• Lunch & Learns.
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