Office Administrator, Marine

We are seeking a highly organised and proactive Office Administrator / Coordinator to support the smooth running of a busy, professional office environment.

This is a varied and hands-on role suited to someone who takes pride in delivering excellent support, thrives in a fast-paced setting, and can confidently manage multiple priorities with discretion and efficiency.

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• Oversee day-to-day office operations, ensuring a well-organised and efficient workplace
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• Act as the first point of contact for visitors, calls, and general correspondence
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• Manage office supplies, vendor relationships, and service contracts to ensure continuity and cost efficiency
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• Coordinate meetings, travel arrangements, accommodation, and catering requirements
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• Liaise with building management and coordinate health & safety matters and audits
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• Support onboarding activities for new hires and interns
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• Process invoices and track payments using SAP
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• Act as a central contact for IT and office maintenance issues, coordinating timely resolutions
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• Manage industry subscriptions, ensuring accurate records and timely renewals
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• Positive, professional, and approachable
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• Highly organised with strong attention to detail
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• Proactive and able to manage a wide range of tasks simultaneously
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• Discreet, reliable, and trustworthy
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• Strong work ethic with a flexible, “can-do” attitude
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• Comfortable supporting a variety of stakeholders when required
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