Buying Administrator

Position: Buying Administrators

Salary: £12.99 p/h

Contract: Temporary - until end of Sept. Could be extended

Location: Coventry CV7 - Hybrid – 2 days in office max

Working Shifts: Monday to Friday, 37 hours a week, 9-5pm

Coventry Reed Specialist Recruitment are delighted to be representing one of the largest chains of supermarkets in the UK

Our client is looking for a Buying Admin Assistant, to help support the Buying team.

Administrative Assistant duties include:

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1. Provide full administrative support to the existing Buying Administrator and wider buying team
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2. Assist with promo setup, ensuring all promotional data is accurate and uploaded on time
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3. Maintain and update sample trackers
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4. Keep accurate logs of deadlines and key milestones
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5. Attend weekly check-in meetings to ensure tasks are on track
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6. Complete PI (Product Information) checks, including images and product details
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7. Cross-check documents against each other for accuracy and consistency
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8. Approve artwork following internal checks
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9. Manage COSHH information and catalogue (CAT) numbers
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10. Update mainframes and internal systems with new supplier, product, and range information
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11. Carry out product amendments, clearance activity, and canvassing tasks
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12. Work on tile/range imagery — ensuring the right images are placed in the correct templates or boxes
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13. Coordinate product and image information so it is well-presented in Excel
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14. Use creativity to enhance product presentation and layout
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15. Conduct light market observation to identify what competitors are doing differently
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Administrative Assistant person specification:

Essential-

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• Confident communicator
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• Buying Admin Experience or someone with a creative flare (design, or fashion)
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• High attention to detail skills is vital
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• Be able to work in a VERY fast paced environment
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• Previous admin experience essential
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• Intermediate Excel skills (Vlookups)
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• Demonstrate strong organisational skills, good memory, and full task ownership without relying on others
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• Be quick to learn new systems and processes
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Important Information

This role is a fixed-term temporary position until September. Candidates must be able to commit for the full duration. Unfortunately, this position is not suitable for those seeking ad-hoc, week-to-week work.

Recruitment Process

• Initial screening with a Reed consultant • Microsoft Teams interview with the client (15–30 minutes)

Apply Now

If you have a background in buying, and are available to start at short notice, we encourage you to apply today. A Reed consultant will be in touch to discuss your application.