Senior Administrator

Location: Avonmouth, BristolHours: Full-Time, Office BasedReports To: Project Director / Operations ManagerDepartment: Operations / Project Support

About the Role

Reed is seeking an experienced and highly organised Senior Administrator to provide comprehensive administrative support to operational and project teams. Based full-time in Avonmouth, Bristol, you will play a pivotal role in ensuring the smooth running of day-to-day business operations, maintaining high standards of organisation, communication and compliance.

This position is ideal for an experienced administrator who thrives in a fast-paced environment and enjoys supporting multiple stakeholders while maintaining attention to detail and delivering exceptional service.

Key Responsibilities

Administration & Office Support

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• Manage day-to-day administrative activities across the office.
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• Maintain accurate records, filing systems and business documentation.
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• Prepare correspondence, reports, presentations and meeting documentation.
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• Coordinate diaries, meetings, conference calls and travel arrangements.
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• Organise internal meetings, take minutes and distribute actions.
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• Ensure office administration processes are efficient and effective.
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Project & Operational Support

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• Provide administrative support to project and operational teams.
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• Maintain project records, trackers and compliance documentation.
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• Assist with the preparation of reports, KPIs and business updates.
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• Support onboarding, inductions and training administration.
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• Ensure documentation is maintained in line with company procedures.
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Stakeholder Coordination

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• Act as a key point of contact for internal and external stakeholders.
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• Build effective working relationships across departments.
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• Handle enquiries professionally and efficiently.
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• Support communication between management, teams and third parties.
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• Assist with Health & Safety, Quality and compliance administration.
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• Support internal audits and document reviews.
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• Maintain confidentiality and compliance with GDPR requirements.
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• Produce accurate management information and reports as required.
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Skills & Experience

Essential

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• Previous experience in a Senior Administrator, Office Manager, Executive Assistant or Project Administrator role.
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• Strong administrative and organisational skills.
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• Advanced Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
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• Excellent written and verbal communication skills.
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• Ability to manage multiple priorities and deadlines.
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• Strong attention to detail and accuracy.
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• Professional and proactive approach to work.
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• Experience supporting senior managers and wider teams.
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Desirable

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• Experience within construction, engineering, manufacturing, logistics or a project-led environment.
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• Knowledge of document control systems.
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• Experience supporting Health & Safety or compliance activities.
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• Familiarity with project administration processes.
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Personal Attributes

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• Highly organised and efficient.
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• Professional, approachable and trustworthy.
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• Strong problem-solving abilities.
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• Positive and collaborative team player.
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• Self-motivated with the ability to work independently.
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• Flexible and adaptable in a fast-paced environment.
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• Committed to delivering high standards of service and support.
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What We Offer

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• Competitive salary.
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• Company pension scheme.
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• Generous annual leave entitlement.
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• Career development and training opportunities.
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• Supportive team environment.
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• Long-term career progression opportunities.
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