Legal Secretary

Legal Secretary

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• Annual Salary: £40k
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• Location: London
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• Job Type: Office based (Hybrid after 3 months)
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We are seeking an experienced Administrative Assistant to join a specialist law firm based in the heart of the City. This role is ideal for someone with a background in administrative support, within a law firm that is looking to join a small but cohesive team. The successful candidate will coordinate meetings, manage office events, and support various administrative tasks.

Day-to-day of the role:

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• Coordinate all meetings, webinars, and client-facing event logistics including catering, RSVPs, room and technology setup, name badges, tracking, and engagement.
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• Provide word processing support, dictation, document amendments, and document production.
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• Plan and manage office events, coordinating with internal and external resources, managing event budgets.
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• Handle calendar management, travel, and meeting planning.
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• Coordinate onboarding and offboarding processes with HR & IT, including tracking of mandatory training specific to roles.
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• Assist with marketing and client development activities/events.
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• Manage timekeeping support and expense reimbursements.
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• Coordinate NDAs and support records management including information storage, retention, and retrieval.
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• Manage stationery orders and inventory.
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• Coordinate courier services and act as first-line IT support when necessary.
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• Assist HR with surveys and operations of the London office space including space assessment and planning.
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• Manage the purchasing of equipment, furniture, and supplies.
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• Oversee office service operations including mail, messenger, and reception services.
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• Work with the US team on updating emergency preparedness and disaster recovery plans.
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• Provide backup support to Legal, Finance & Ops Administrator in creating client matters, file openings, and engagement letters.
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Required Skills & Qualifications:

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• Minimum of 2-3 years of administrative experience, preferably at a law firm.
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• Strong technical skills with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook.
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• Proficiency with 3E strongly preferred and document management systems, NetDocs preferred.
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• Excellent written and verbal communication skills.
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• Exceptional attention to detail.
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• Ability to handle multiple priorities and work effectively under pressure.
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• Ability to work both independently and as part of a team.
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• Ability to maintain and manage confidential information.
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• Willingness to work occasional overtime as needed.
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Education:

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• Associates or Undergraduate degree in Business or a relevant field, or equivalent work experience.
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Benefits:

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• Competitive salary and benefits package.
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• Opportunity to work in a dynamic and supportive environment.
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• Professional growth and development opportunities.
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If this sounds like your next opportunity and you meet the minimum requirements then I look forward to receiving your application.