Executive Assistant

Executive Assistant

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• Annual Salary: £39,000 initially, rising to £40,000 after 4 weeks
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• Location: Remote (UK-Based), with minimum one day per week in Brighton
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• Job Type: Full-Time, Permanent
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An exciting opportunity has arisen for an Executive Assistant to join a successful and growing international construction company. This role provides dedicated support to the Construction Director and offers a chance to become a trusted right-hand person within a dynamic environment. The position is predominantly remote, providing excellent flexibility, with a requirement to attend the Brighton office for a minimum of one day per week.

Day-to-day of the role:

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• Provide comprehensive support to the Construction Director, managing a busy and constantly changing diary.
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• Schedule meetings, appointments, and project-related commitments, anticipating requirements and planning ahead to ensure maximum efficiency.
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• Take ownership of tasks and make informed decisions independently.
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• Manage executive and shared inboxes, prioritising correspondence and ensuring urgent matters are actioned promptly.
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• Accurately input and maintain information within internal CRM systems, update project records, and manage digital filing systems.
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• Coordinate travel and logistics, including booking flights, hotels, and transportation for the Director and remote site teams.
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• Monitor subcontractor insurance records and ensure compliance documentation is up to date and correctly filed.
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Required Skills & Qualifications:

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• Previous administrative experience within the construction industry.
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• Strong inbox and email management skills.
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• Proficiency in using CRM systems and electronic filing systems.
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• Excellent attention to detail and data entry accuracy.
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• Strong organisational and time-management skills, with the ability to manage multiple priorities independently.
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• Professional communication skills and a proactive approach.
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Desirable Experience:

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• Previous experience as an Executive Assistant or Personal Assistant.
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• Experience supporting senior leadership or directors.
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• Travel coordination and accommodation booking experience.
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• Knowledge of contractor compliance and insurance administration.
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Benefits:

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• £39,000 salary for the initial 4-week temporary period, with a salary increase to £40,000 following a successful review.
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• Predominantly remote working arrangement.
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• Direct exposure to senior leadership.
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• Long-term career development opportunities.
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• Immediate start available.
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Recruitment Process:

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• Initial screening call with a member of the Reed team.
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• Online interview with the Construction Director.
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• Offer and onboarding for the successful candidate.
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If you are an experienced construction administrator, Executive Assistant, or Personal Assistant who enjoys staying one step ahead, taking ownership, and making a genuine impact on business operations, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.