Part-Time Bookkeeper

Our client are a thriving and growing business based on the outskirts of central Norwich. Due to expansion and volume of work they are now seeing a part-time Bookkeeper to join their team. This is a varied role and as such the successful candidate will need to have a clear background in a Finance and Accounting environment. The role will involve maintaining the company's financial records by systematically recording all income and expenses, managing accounts payable and receivable, and reconciling bank accounts to ensure accuracy. Key duties include generating invoices, preparing financial reports such as profit and loss statements and balance sheets, and providing financial data to accountants for tax preparation.

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Record Financial Transactions:

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Manage Accounts Payable & Receivable:

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• Handle accounts payable by organising and processing bills for payment, and accounts receivable by managing outgoing invoices and tracking incoming payments.

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• Manage the accounts receivable process, including issuing invoices, tracking incoming payments, and reconciling client accounts.

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• Schedule payments to suppliers in line with agreed terms while managing cash flow effectively.

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• Reconcile supplier statements and resolve any discrepancies promptly.

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Cash Flow

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• Take ownership of the company’s cash collection process, ensuring all client invoices are paid on time.

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• Monitor debtor accounts daily, identifying overdue invoices and escalating where necessary.

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• Build and maintain positive relationships with clients to encourage timely payments while handling sensitive collection matters professionally.

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• Issue payment reminders, statements, and follow-ups through calls, emails, and letters in line with company procedures.

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• Work closely with the operations and sales teams to resolve billing queries or disputes promptly.

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• Maintain accurate debtor records and prepare aged debt reports for management review.

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• Provide regular updates to management on collection progress, risks, and overdue accounts.

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Bank Reconciliation:

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• Reconcile bank and credit card statements with the company's financial records to identify and resolve any discrepancies.

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Generate Financial Reports:

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• Prepare monthly, quarterly, and annual financial statements, such as the profit and loss statement and balance sheet, to provide insights into the business's financial standing.

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Use Accounting Software:

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• Utilise and maintain accounting software to manage financial data.

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Assist with Tax Preparation:

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• Provide complete and organised financial records and necessary statements to accountants to assist with tax return preparation.

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• Prepare and submit VAT returns and other statutory filings as required

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• Liaise with external accountants, auditors, and HMRC as necessary.

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Manage Payroll:

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• Process payroll for employees and submit related tax forms, expenses, and payments.

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Other:

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• Maintain accurate and organised financial records in line with company policies.

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• Support the finance team with ad hoc reporting and administrative tasks.

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Required Skills and Qualifications:

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• Proven experience as a Bookkeeper or in a similar finance role.

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• Experience with accounting software (e.g., Xero, Sage, QuickBooks) and MS Office, particularly Excel.

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• Knowledge of UK accounting regulations and VAT requirements

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Attention to Detail: Meticulousness is crucial for ensuring the accuracy of financial records.

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Organizational Skills: Ability to keep financial records and documents well-organized and accessible.

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Proficiency in Accounting Software: Experience with common accounting software.

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Knowledge of Financial Principles: Understanding of basic accounting principles and terminology.

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Communication Skills: To communicate with clients, suppliers, and accountants.

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Additional Information:

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The above responsibilities are not exhaustive and may evolve with the needs of the business including general administrative tasks.

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This is a part-time position (reduced hours over a 4-day week ideally) …..please apply today.

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