Senior Administrator

Head Office Administrator - Temporary Contract (3 months)

Edinburgh (EH11)Salary: Competitive (DOE)Hours: 35 hours per week | Flexible working hours between 8am and 6pm

The Opportunity

An established values-led organisation based in Edinburgh is seeking an experienced and highly organised Head Office Administrator to provide comprehensive administrative and secretarial support to its senior leadership team.

This is a varied role offering the opportunity to support governance activities, recruitment processes, HR administration, employee records management, training coordination, and the smooth day-to-day operation of a busy head office.

Key Responsibilities

Executive & Governance Support

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• Provide high-quality administrative and secretarial support to the CEO and Management Team.
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• Attend Board meetings and produce accurate minutes and meeting documentation.
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• Deliver confidential administrative support to the Board of Trustees.
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Recruitment & HR Administration

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• Coordinate the full administrative process for recruitment and selection activities.
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• Prepare contracts of employment, offer letters and contractual amendments.
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• Arrange interviews, meetings and employee-related correspondence.
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• Maintain recruitment records and ensure processes comply with equality and diversity requirements.
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Employee Records & Systems

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• Administer Disclosure Scotland processes and associated compliance requirements.
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• Maintain accurate employee records and training data.
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• Liaise with IT support to arrange user accounts, email access and permissions for new starters.
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• Act as a key contact for staff system access queries and support.
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Training & Internal Communications

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• Coordinate mandatory and professional development training programmes.
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• Prepare and distribute regular staff communications and organisational updates.
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• Ensure employees receive timely and accurate information.
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Office Administration

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• Provide reception and telephone cover when required.
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• Support the efficient running of the Head Office environment.
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• Order office supplies and maintain administrative systems.
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• Respond professionally to enquiries from staff, stakeholders and external contacts.
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About You

To be successful in this role, you will have:

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• Previous experience within a senior administrative, executive support, office management or HR administration role.
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• Excellent organisational and time-management skills.
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• Strong minute-taking and document preparation experience.
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• Exceptional attention to detail and accuracy.
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• Excellent verbal and written communication skills.
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• Proficiency in Microsoft Office applications.
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• Experience handling confidential information with discretion and professionalism.
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• The ability to manage multiple priorities and work independently when required.
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If you have the necessary experience and sounds like the role for you then please apply now or contact Robbie Telfer @ Reed Edinburgh office.