Scheduler

Administrator

Location: Redhill Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm

About the Role

We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.

Key Responsibilities

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• Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
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• Answer phone calls promptly, transferring and taking messages where necessary.
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• Daily interaction with clients, subcontractors, and internal staff.
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• Respond to all client callouts via phone or email.
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• Place purchase orders with subcontractors and suppliers.
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• Collaborate with subcontractors to obtain health and safety documentation.
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• Schedule engineering staff weekly.
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• Produce documentation for invoicing on a weekly basis.
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• General filing and site setup (paper and electronic).
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• Input all works into the in-house IBMS system daily.
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• Provide administrative assistance to the Contracts Manager.
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• Assist in compiling monthly and quarterly contract reports.
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• Handle ad-hoc administrative duties.
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• Update clients’ database daily.
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Training & Support

Full training will be provided on all tasks, with ongoing support from the admin team.

Interested?

Apply now or call Amanda Nash on