Apprentice People (HR) Coordinator (Level 3-5)

Salary: £14,560 per annumLocation: Uppingham, RutlandContract type: permanent, with a fully founded Level 3 or 5 apprenticeship, depending on experienceWorking pattern: Full-time, 35 hours per week, Monday to Friday, 9am–5pmAbout the roleUppingham School, founded in 1584, is a leading co-educational independent boarding school with around 800 pupils aged 11 to 18 and approximately 550 staff. This apprenticeship is a genuine opportunity to begin a career in People Operations, combining hands-on experience and mentoring with formal training towards a nationally recognised qualification. You'll provide structured, accurate support to the People function, with a particular focus on the School's HR Information System (HRIS – iTrent) and the smooth day-to-day running of People operations.What you'll be doingHRIS development, maintenance and optimisation\n

\n
• Support the build and configuration of the HRIS (iTrent), including modules such as employee records, absence, onboarding and training
\n
• Assist with system testing, data migration and validation during development phases
\n
• Maintain data quality through regular audits, reconciliations and error correction
\n
• Help create and maintain standardised workflows, including onboarding, contract changes and approvals
\n
• Contribute to monthly and ad hoc reporting, such as headcount and absence trends
\n
• Maintain clear process guidance and documentation for HRIS activities
\n

Data integrity and compliance\n

\n
• Keep employee records accurate, complete and up to date
\n
• Maintain the Single Central Register in line with statutory safeguarding requirements
\n
• Ensure data is handled in line with GDPR and School policy
\n
• Audit digital and paper employee files to keep them inspection-ready
\n
• Support internal and external audits by preparing and validating data
\n

People operations delivery\n

\n
• Support the full employee lifecycle: onboarding (contracts, pre-employment checks, system setup), in-life changes (promotions, pay changes, contract amendments) and offboarding (leavers processing, exit documentation, system updates)
\n
• Carry out safer recruitment checks, including references and DBS
\n
• Support People Partners in managing key timelines such as probation reviews and appraisal cycles
\n
• Support payroll through accurate, timely submission of data changes
\n
• Manage and triage the People inbox, responding to or escalating queries appropriately
\n

Process and workflow management\n

\n
• Carry out repeatable administrative processes with consistency and accuracy
\n
• Support documentation and improvement of standard operating procedures
\n
• Identify and propose solutions to inefficiencies
\n

What you'll bring\n

\n
• Strong digital capability and confidence working with systems (e.g. Excel, databases, HR systems)
\n
• Excellent attention to detail and accuracy, particularly with data entry and validation
\n
• Comfortable with repetitive, process-driven tasks requiring consistency
\n
• Highly organised, able to manage multiple workflows and deadlines
\n
• Strong written and verbal communication skills
\n
• A methodical, structured and disciplined approach to work
\n
• A strong sense of accountability for data quality and outputs
\n
• Discreet and trustworthy when handling confidential information
\n

It would also be great if you have:\n

\n
• An interest in HR systems, data or process improvement
\n
• Knowledge of databases and the ability to manipulate data
\n
• Previous experience in an administrative or data-focused role
\n
• An understanding of data protection principles
\n
• Experience in the school or education sector
\n

What's on offer\n

\n
• 30 days annual leave plus Bank Holidays
\n
• Free Westfield Healthcare
\n
• Free membership of the dual-use Sports Centre (£25 annual joining fee)
\n
• Free staff lunches in term-time
\n
• School fee discount for children of Uppingham staff (pro-rated for part-time staff)
\n
• Retail, gym, supermarket, cinema and restaurant discounts
\n
• Cycle to work scheme
\n
• Employee Assistance Programme and Occupational Health Services
\n
• Recognised Disability Confident and Mindful employer
\n
• Complimentary staff ticket to selected School performances
\n

Additional informationThis role involves regular contact with children and young people and is subject to safer recruitment checks, including an enhanced DBS check. The post-holder must comply with the School's Safeguarding (Child Protection) Policy.Closing date: 31 July 2026. Applications will be reviewed on a rolling basis and the vacancy may close early once sufficient applications have been received, so early submissions are encouraged.Uppingham School is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.You may have experience of the following: HR Administrator, HR Assistant, People Coordinator, HR Apprentice, HR Data Administrator, People Operations Administrator, HRIS Administrator, HR Support Administrator, People Services Assistant, Human Resources ApprenticeREF-229 631