Finance Clerk

FINANCE AND ADMINISTRATION CLERK

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• Part-Time (16-20 hours per week)
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• Location: High Wycombe (office based)
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• Salary: Competitive (dependant on experience)
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Join a well-established Electronics Manufacturing Service with over 50 years of history. We are seeking a meticulous Finance and Administration Clerk to manage both financial and administrative tasks efficiently. This role offers flexible working hours in an office-based setting, ideal for balancing professional and personal commitments.

Day-to-day of the role:

Purchasing and Accounts Payable:

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• Print and save supplier invoices from the accounts email.
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• Verify supplier invoices using the purchase order number on Mentor.
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• Liaise with buyers regarding any invoice discrepancies, preferably via email.
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• Enter matched invoices on Sage.
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• Reconcile supplier accounts against monthly statements and address any discrepancies.
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• Regularly review and investigate unusual balances in the aged creditors list.
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Sales and Credit Control:

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• Post and email sales invoices to customers using Sage.
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• Ensure daily sales totals on Mentor balance with those on Sage.
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• Send monthly statements to customers and handle any arising queries.
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• Monitor the aged debtors list to identify and follow up on older debts.
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• Escalate significant debt issues to the Directors for further action.
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HSBC Factoring Account:

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• Post customer receipts and reconcile the Factor account on Sage.
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Monthly / Quarterly Ends:

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• Reconcile Sage/HSBC Factor accounts with the HSBC monthly statement.
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• Manage and submit factors smart form and staff weekly timesheets.
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General Administrative Duties:

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• Reconcile credit card statements against receipts monthly.
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• Handle telephone inquiries and guest reception.
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• Manage digital document storage and perform routine office tasks like shredding.
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• Coordinate lunches for client visits as needed.
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Human Resources:

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• Maintain and update employee records, including holiday and sickness logs.
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• Prepare sickness reports and communicate updates to the Managing Director as requested.
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Required Skills & Qualifications:

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• Proficiency in Sage or other accounting software.
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• Some recent previous finance experience required
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• Strong organisational skills and attention to detail.
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• Excellent communication skills, both written and verbal.
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• Ability to manage multiple tasks and maintain confidentiality.
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BENEFITS:

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• On-site parking.
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• 25 days holiday, increasing with service.
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• Workplace pension scheme.
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• Flexible working hours.
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