Purchasing Administrator

Role Summary

The Purchasing Administrator / Junior Buyer supports day-to-day procurement operations, ensuring timely and accurate processing of purchase orders, supplier coordination, and delivery tracking.

This is a transactional, hands-on role focused on general procurement and administrative support.

Key Responsibilities

Procurement Processing

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• Review and process purchase requests (PRs)
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• Create and issue purchase orders (POs) in line with company procedures
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• Ensure accuracy of pricing, quantities, and supplier information
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Supplier Coordination

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• Liaise with suppliers to confirm pricing, availability, and delivery timelines
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• Follow up on order status and resolve basic issues
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• Maintain clear and professional supplier communication
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Order & Delivery Tracking

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• Monitor orders from placement through delivery
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• Proactively follow up on delays and provide updates to stakeholders
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• Maintain accurate tracking and status reporting
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Administrative Support

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• Maintain procurement records and documentation
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• Support invoice matching and queries with Accounts Payable
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• Update trackers, logs, and procurement systems
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Compliance & Process Support

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• Ensure adherence to internal procurement policies and approval workflows
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• Support general administrative tasks related to procurement activities
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Required Qualifications

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• 1–3 years’ experience in purchasing, procurement, or administrative support
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• Strong attention to detail and organizational skills
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• Good communication and follow-up discipline
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• Ability to manage multiple priorities
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• Basic Excel and data entry/system experience
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Preferred (Nice to Have)

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• Experience working with suppliers and purchase orders
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• Exposure to procurement or ERP systems
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• Understanding of basic procurement processes
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