Personal Assistant

The Role:

On behalf of our client, we are seeking a PA to the Head (this is a term time only role). This is a proactive personal assistant role supporting the Head of the school and reporting directly to the Head. The role is responsible for the day-to-day running of the Head’s Office, including diary management, communications, and a wide range of administrative tasks.

The position requires initiative, confidentiality, and the ability to manage multiple priorities in a fast-moving environment. You will work closely with internal and external stakeholders and provide reliable support across a broad range of responsibilities.

Responsibilities will include

• Follow the Head’s direction and proactively ensure the smooth operation of the Head’s Office and diary.

• Uphold the school’s high standards, values, and vision in all office matters.

• Assist the Head with short-term and long-term organisational tasks.

• Confidentially handle sensitive personal matters involving staff, students, and the wider community.

• Develop strong relationships with parents, governors, pupils, and staff, acting as an ambassador for the school.

• Organise and maintain the Head’s diary and inbox, ensuring timely communication.

• Manage information gathering, documentation, and reporting for Governors.

• Oversee incoming and outgoing correspondence, maintaining secure filing systems.

• Coordinate meetings, events, and end-of-term school gatherings, preparing notes and materials.

• Arrange travel, accommodation, and logistics for the Head’s trips, excluding admissions and marketing.

• Collate and file complaints, incidents, and sanctions, supporting the Head’s reporting to Governors.

• Provide additional support to the Senior Leadership Team and cover the reception desk when required.

The Person:

Our client is looking for a highly self-motivated experienced PA, exceptionally organised individual who thrives in a demanding, fast-paced environment. You will be professional, approachable, and confident working with people at all levels. A strong sense of discretion, sound judgement, and a methodical approach are essential.

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• Experience of providing high-level administrative support to senior leadership teams
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• Experience of dealing with confidential and sensitive information.
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• Experience of working in a customer-facing role.
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• Experience of working in a school or educational environment would be ideal but not essential
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• Excellent communication skills.
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• Strong organisational and time management skills with the ability to work calmly under pressure and prioritise competing deadlines.
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• Ability to problem solve and investigate queries.
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• High level of attention to detail and a methodical and conscientious approach to work.
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• Ability to maintain confidentiality and discretion.
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• Ability to work independently and as part of a team.
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• Strong IT skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and ISAMS.
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• High level of integrity and discretion.
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The Hours:

Monday – Friday 8am – 4pm with 30 minutes lunch. This is a term time only role but does required 3 weeks to be worked during school holiday period (timings to be agreed with the Head)

The Location:

Westbury on Trym (Bristol) with car parking – 100% office based

Benefits:

Pension, free breakfast and lunch and access to gym facilities and pool and classes

The Salary:

£31,500 FTE and actual salary £24,128 (term time only)