Receptionist Administrator

Are you experienced Receptionist / Administrator seeking a new role? Look no further!

Overview:We are seeking a proactive and professional Receptionist to join a professional services company on a contract basis for 13 months. This role is integral to the smooth running of daily operations and provides essential administrative and front-of-house support. You will be part of a collaborative Business Support team, dedicated to delivering exceptional service and maintaining strong client relationships.

Key Responsibilities:

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• Deliver daily front-of-house and reception services for guests and team members
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• Welcome clients and prepare refreshments
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• Maintain a log of all visitors
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• Coordinate and arrange client meetings
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• Book meeting rooms across multiple office locations
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• Assist with appointment scheduling for team members
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• Liaise with clients regarding documentation and queries
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• Handle incoming calls efficiently and professionally
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• Provide administrative support across departments
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• File, scan, and archive client correspondence
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• Ensure quality and accuracy of stored files
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• Track books, records, and client collection items, including obtaining signatures
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• Perform general typing tasks, including email drafting, document formatting, and data entry
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• Manage incoming and outgoing post, including sorting, date-stamping, and scanning
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• Act as the main point of contact for a satellite office, including printing and posting
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• Maintain cleanliness and order in reception and meeting areas
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• Keep internal telephone lists updated
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• Handle sensitive information with discretion
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Why You?

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• Friendly and approachable with a positive, can-do attitude
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• Highly motivated and detail-oriented
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• Excellent written and verbal communication skills
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• Proactive team player with strong time management and problem-solving skills
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• Proficient in Microsoft Office and adaptable to new systems
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• Previous experience in a similar administrative role is essential
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• Experience in professional services is desirable but not required
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What's in it for you?

This is a full-time role working Monday to Friday 8:00 - 4:30 pm offering an excellent benefits package.

Interested?

Please call Michelle Topley on or email your CV to . Alternatively apply online.