Facilities & Project Coordinator

Facilities & Project Coordinator

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• Job Type: Full-time, Permanent
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• Location: Aylesford, Kent
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• Working Hours: 8:30am - 5:00pm, Monday - Friday
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Join clients our team as a Facilities & Project Coordinator and unlock your potential in a role that blends project management with facilities oversight in a dynamic food manufacturing environment. This position offers a fantastic opportunity for personal and professional growth in a globally recognized company.

Day-to-day of the role:

Project Support

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• Assist in planning, coordination, and execution of engineering and site improvement projects.
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• Support project managers and engineers with project documentation, schedules, budgets, and progress tracking.
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• Coordinate contractors and suppliers during project activities.
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• Monitor project milestones and report progress, risks, and issues.
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• Maintain accurate project records, drawings, specifications, and technical documentation.
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• Support equipment installation, commissioning, and validation activities.
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• Participate in continuous improvement initiatives to enhance operational efficiency and site performance.
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Facilities and Building Management

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• Assist with the maintenance and upkeep of site buildings, offices, welfare facilities, and external areas.
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• Coordinate routine inspections of buildings, utilities, and infrastructure.
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• Support management of facilities-related contractors, including cleaning, security, HVAC, electrical, plumbing, and building maintenance providers.
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• Help identify and implement building improvements and repairs.
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• Monitor facilities maintenance schedules and ensure statutory inspections are completed.
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• Support energy efficiency and sustainability initiatives across the site.
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• Maintain records relating to building compliance, permits, and inspections.
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• Manage external contracts for site cleaning, coffee machines, and other employee facilities.
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• Ensure all activities are carried out in accordance with company Health & Safety policies and UK legislation.
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• Support risk assessments, method statements, and permit-to-work processes.
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• Ensure compliance with food safety standards, GMP (Good Manufacturing Practice), HACCP requirements, and site procedures.
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• Assist with contractor inductions and monitoring of contractor compliance.
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• Support audits and inspections from customers, regulatory bodies, and certification organisations.
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Administrative Duties

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• Raise purchase orders and track project expenditures.
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• Maintain maintenance and project databases.
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• Prepare reports, presentations, and project updates.
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• Support the engineering team with general administrative and technical tasks.
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Required Skills & Qualifications

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• HNC, HND, apprenticeship, or equivalent qualification in Engineering, Facilities Management or Construction.
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• Strong organisational and communication skills.
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• Good IT skills, including proficiency in Microsoft Office applications.
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• Ability to read and interpret technical drawings and documentation.
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• Experience within a food manufacturing, FMCG, manufacturing, or industrial environment.
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• Knowledge of facilities management and building maintenance.
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• Understanding of project management principles.
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• Familiarity with AutoCAD or similar drawing software.
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• Knowledge of UK Health & Safety regulations.
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• Experience working with contractors and suppliers.
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• Ability to work independently when required.
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Call or Connect today to discuss the role in more detail.