Accounts / Office Manager

Accounts / Office Manager

Cotgrave

Upto £35,000

Our client is an established and thriving business based in Cotgrave. As a result of expansion, we are looking for a capable and reliable individual to join the team to take ownership of the accounts and admin functions within the business.

You will be joining a small team so flexibility and the willingness to help out in all areas of the business is a must.

Key responsibilities will be accounts and admin support:

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• Accounts payable – processing and verifying supplier / vendor invoices; matching supplier invoices to PO’s; checking and entering all purchase invoices; paying pro-forma invoices and obtaining the VAT invoice once the job is complete; accurately recording daily financial transactions and update the company’s digital ledgers; producing the monthly aged payables report prior to month-end; checking supplier statements against invoices held on the ledger.
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• Accounts receivable – entering invoices; keeping an accurate record of pro-forma invoices, payments received, and VAT invoices once issued; process incoming payments and allocate them correctly; chasing overdue customer invoices; sending monthly customer statements; issuing overdue payment chasing letters; issuing final payment letters where required; accurately recording daily financial transactions and updating the company’s digital ledgers; producing the monthly aged receivables report.
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• Working with construction clients – maintaining accurate records of any CIS deductions/stoppages made; ensuring records are maintained correctly so CIS deductions can be reclaimed from HMRC; supporting the process of the business applying for Gross Payment Status in the future, helping to improve cash flow by preventing CIS deductions being withheld.
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• Dealing with any accounts or administration queries in a timely manner.
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• Banking - checking online banking each morning; copying all transactions since the previous day and sending them to Directors; confirming the daily bank balance; allocating all payments received and sending receipts to the payee where required; reconciling bank statements against company ledgers and supplier/customer records.
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• Producing monthly credit card statements and reconciling for month-end.
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• Wages and payroll – compiling hours worked (including overtime / weekend / night hours); preparing the wage information for payroll; sending payroll information through for processing; once authorised, completing payroll payments to staff through online banking.
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• General administrative tasks – monitoring company emails, answering incoming calls, meeting and greeting any visitors.
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The ideal candidate will have worked in a similar role previously – ideally within a small business. Experience of Xero would be an advantage.

Hours of work are Monday – Thursday 8am – 5pm and Friday 8am – 2pm.

Free parking on site.

Great opportunity to join this friendly and really established team.

Please do get in touch if you would like to hear more