Commercial Property Legal Secretary

COMMERCIAL PROPERY SECRETARY REQUIRED

A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid sized legal firm in the Essex/East London area.

Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm.

Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters, they will be experienced in audio typing and dictation, have a can do attitude and a mature approach to handling clients.

Duties to include:

• Dictation;

• File opening formalities, risk assessment forms, sanctions list checks;

• Drafting initial letters to other side on residential matters;

• Liaising with internal departments to put searches in place and make necessary Land Registry enquiries;

• Liaising with internal departments on Land Registry post completion matters;

• Dealing with Companies House Registrations;

• Raising all bills for Team Solicitors;

• All file closing formalities;

• Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft.

• Dealing with standard statutory lease extension matters

• Dealing with requisitions independently and researching Land Registry practice guides to deal with the same;

• Drafting statements of account and completion statements and all enquiries relating to the ledger;

• Assisting with file reviews and all corrective actions;

• Assisting Paralegals/Trainees with queries as and when required;

• Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible;

• Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members;

• Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients;

• Liaising with Team Solicitors on their ADR Reports;

• Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment;

• Be a self-motivator with a positive outlook;

• Have excellent attention to detail;

• Have the ability to maintain a professional and flexible attitude;

• Ability to prioritize tasks and work under pressure in a fast-paced environment.

• Proficient in Microsoft Office suite and other relevant software applications.

For full details please contact Natalie Mayger at The Recruiter Specialists.