LEGAL TEAM ASSISTANT

JOB TITLE: LEGAL TEAM ASSISTANT - Private Client

HOURS OF EMPLOYMENT: 9am - 5:30pm Monday to Friday

BENEFITS: Excellent additional bens

Are you looking to reduce your commute and work in Bedford?

Do you have experience in Wills and Probate and are eager to support a busy and dynamic team? An excellent opportunity has arisen for a Legal Assistant / Team Assistant with a forward-thinking law firm based in Bedford,

If you are an experienced Legal Assistant or Secretary with strong IT skills and want to join the team, we would love to hear from you!

Main Purpose of the Role:

You will provide the team and wider Department with the administrative support they need to allow seamless legal services to clients and help them maximise the amount of time they are able to spend on client work.

Daily Duties:

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• Extensive client liaison - Interaction with clients, including telephone discussions/meetings and greetings at appointments.
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• Answering and directing telephone and email enquiries, the first point of contact for clients
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• Taking new enquiries using the new enquiries form – alongside Paralegals / Trainees
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• Dealing with the administrative aspects of the matter once opened by the Office Administrator:
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• Allocating scanned posts and notifying fee earner of all incoming communications.
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• Management of outgoing paper-based posts to the Office Administrator.
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• Liaising with the Office Administrators on archiving requirements or the releasing of documents.
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• Keeping fee earners up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
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• Extensive diary and inbox management.
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• Liaise with senior management and fee earners to maintain communication levels internally and externally.
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• Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
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• Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.
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PERSON SPECIFICATION:

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• Previous legal experience required; private client experience advantageous but not essential.
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• Candidates from a variety of legal sectors are encouraged to apply, or those with Legal Assistant administration skills, seeking a change of environment.
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• You can expect full support and ongoing training from the outset with genuine prospects for career progression.
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• Well organised with good IT and Administration skills
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• Excellent knowledge of Microsoft Office
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• Have an excellent telephone manner
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• Excellent communication skills
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• Team player
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• Take ownership of your workload
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• Ability to work under pressure to set deadlines
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• Willingness to work well as part of a busy, friendly team
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• A commitment to providing excellent customer service
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• Can build a rapport with clients
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• Honest and trustworthy
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Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. However, if your skills and experience align with the requirements of this role or any other current vacancies, we will aim to contact you within 24-48 hours. We also encourage you to apply for other opportunities that match your interests and qualifications.