Payroll Specialist

Required Skills & Experience

• Experience managing an in-house Payroll system (Oracle or JDE preferred)

• 4+ years of previous Payroll experience.

• 4+ years of Data Entry experience into an accounting/payroll system.

• Proficiency in MS Word and MS Excel required.

Job Description

- Process weekly payroll, including entering time data, reviewing for accuracy, and generating paychecks and direct deposit files

- Prepare union fringe benefit reports, including compiling data, submitting reports, and processing related payments

- Maintain payroll and fringe benefit records within JDE and HCM systems

- Respond promptly to employee inquiries related to payroll, benefits, and general questions

- Handle Employment Development Department (EDD) inquiries and new hire reporting

- Enter and update employee information for new hires and rehires in the system

- Perform general administrative tasks such as filing, copying, and document distribution

- Initiate stop payments and issue manual checks when needed

- Research and resolve payroll discrepancies, including job cost corrections

- Prepare benefit reports and process benefit deductions as required

- Reconcile payroll prior to submission and verify accuracy of final reports

- Ensure proper taxation of employer-paid benefits

- Maintain compliance with federal and state wage and hour laws

- Process wage garnishments accurately and in compliance with regulations

- Manage compliance related to unclaimed payroll checks

- Support year-end payroll activities, including W-2 and W-2c processing

- Partner with HR and Accounting to resolve payroll-related issues and discrepancies

- Complete additional administrative and payroll-related duties as assigned by the Payroll Manager