Executive Assistant

WE HAVE AN IMMEDIATE OPENING FOR AN EXECUTIVE ASSISTANT SUPPORTING THE PRESIDENT'S OFFICE AT A HIGH PROFILE FOUNDATION IN MIDTOWN MANHATTAN. THIS IS A 4-6 MONTH ROLE WITH POTENTIAL FOR EXTENSION.

MAJOR DUTIES AND RESPONSIBILITIES:

• Performing a wide range of administrative duties of a highly confidential nature.
• Drafting confidential correspondence, editing documents, taking meeting minutes and performing other administrative duties.
• Scheduling appointments and coordinating arrangements for meetings, making sure executives meet their commitments.
• Completing all assignments in a timely manner.
• Compiling and analyzing basic information for inclusion in reports or presentation materials, preparing charts, graphs, or tables as necessary.
• Facilitating meetings and conferences by drafting agendas, preparing notices and schedules, and making all other necessary arrangements.
• Initiating and answering correspondence in routine matters and providing information to the public, department directors, board members, volunteers, Agency staff and relevant others.
• Making travel arrangements including ordering tickets, reservations and preparing expense reports.
• Follows up on reports, correspondence, meeting schedules, special projects, etc.
• Maintains positive relationships with clients, department directors, volunteers, contributors, and relevant others.

EXPERIENCE:

• Bachelor's degree required
• 3+ years of Executive Assistant experience
• strong communication skills