Senior Paralegal

Job Summary
\n We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams.

Responsibilities

Administrative Support

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• Draft, review, and format legal documents, correspondence, and presentations
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• Manage employment intakes, conduct initial review of documentation, and prepare initial responses
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• Maintain organized case files and records within Google Drive
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• Schedule meetings, depositions, mediations, and other legal proceedings
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• Assist with invoice management from outside counsel and vendors
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• Support development and implementation of employment legal processes to improve efficiency
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Litigation Management

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• Manage case files for litigation, arbitrations, agency charges, and internal investigations
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• Track deadlines, statutes of limitations, and maintain accurate calendars
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• Coordinate discovery responses, including collection, review, and production of documents
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• Assist in preparation of pleadings, motions, briefs, and filings
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• Liaise with outside counsel to ensure efficient information flow and compliance with policies
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Compliance & Investigations

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• Support internal investigations by organizing documentation and scheduling interviews
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• Assist with compliance initiatives related to employment laws and regulations
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• Help develop and maintain training materials and resources for HR and management teams
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Project Management

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• Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking
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• Identify gaps and resolve blockers to maintain project momentum
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• Facilitate communication with stakeholders across departments
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• Conduct retrospectives and document lessons learned from projects
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Required Qualifications

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• 57 years of in-house employment paralegal or case management experience
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• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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• Proficiency with Google Drive / G-Suite
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• Experience with case management and eDiscovery tools (e.g., Exterro)
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• Experience with billing and invoice management systems
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Education and/or Experience

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• All education levels considered, provided candidate meets experience requirements
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Nice to Have

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• Strong background in litigation holds, discovery management, and document production
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• Data tracking and analytics experience for litigation and employment matters
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• Demonstrated project management skills and cross-functional collaboration
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• Excellent organizational abilities and ability to manage multiple priorities
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• Strong interpersonal skills with the ability to build effective working relationships
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Additional Details

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• Location: San Jose, CA (Hybrid 3 days in office)
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• Work Schedule: Monday - Friday, 9:00 am 5:00 pm
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• Interview Process: One-on-one interview, followed by a panel interview with team members
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Join our team to make an impact by building efficient processes, supporting complex employment matters, and serving as a trusted partner across the organization.