Executive Assistant

About the Company
This organization operates within the private wealth and investment management space, delivering tailored solutions across public and private markets. Its platform includes alternative investments, private credit, and customized strategies designed for sophisticated investors. The firm is known for its client-centric approach, entrepreneurial culture, and high standards of service.

Role Overview
The Executive Assistant will serve as a trusted partner to senior executives, providing high-level administrative and operational support. This is a high-impact, high-visibility role requiring exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, client-facing environment.

Key Responsibilities

Executive & Calendar Management

• Manage complex calendars for multiple senior executives, including client meetings, internal discussions, and external engagements
• Proactively resolve scheduling conflicts and prioritize executive time effectively
• Coordinate domestic and international travel logistics, including detailed itineraries and accommodations
• Prepare and reconcile expense reports, credit card activity, and reimbursements with accuracy and timeliness

Client Service & Meeting Coordination

• Act as a professional first point of contact for high-net-worth clients and external partners
• Coordinate and prepare meeting materials, including agendas, presentations, and follow-up summaries
• Support seamless client experiences through detailed planning and communication

Office Operations & Administration

• Oversee day-to-day office operations, including vendor management, supplies, and hospitality
• Manage incoming communications, mail, and office logistics
• Partner with internal teams on special projects and process improvements

Why This Opportunity Stands Out

• Direct exposure to senior leadership and high-level decision-making
• Opportunity to work closely with ultra-high-net-worth clients and sophisticated investors
• Highly visible role within a growing and entrepreneurial organization
• Collaborative, high-caliber team environment
• Strong compensation, performance incentives, and long-term growth potential

Operating as part of Phaidon International, Selby Jennings is a multi-award winning global recruitment organization focused on servicing the financial industry.

By breaking down financial markets into individual niches and micro-specialisms, Selby Jennings powers a knowledge-led model, delivering global solutions into local markets. Every consultant is an expert in their field. Structuring our teams to mirror the demands of our clients and candidates, we identify, qualify and present the highest caliber candidates, as well as identifying the best market opportunities for leading finance professionals.

We work in partnership with clients to tailor-make a suitable search model based on the type of assignment and client service level requirements, adopting a bespoke combination of solutions to ensure optimum reach into the active and passive market places.

From our offices around the world, we recruit beyond international boundaries, pro-actively sourcing the best talent in the industry. Across contingent, retained, and project solutions, our service is unrivaled; speaking to our level of service provision, search accuracy, and flexibility.