Recruiting Coordinator

KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries. KAYGEN is an emerging leader in providing top talent for technology based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing and project based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries Job Description: Position Title: Recruiting Coordinator Project Duration (no. of months): 8 months (until March 2027), with the possibility of extension. No near-term potential for direct-hire conversion. Work Hours: Standard 8:00 am to 5:00 pm CST or 9:00 pm to 6:00 pm CST Job location: Plano, TX Onsite/Remote/Hybrid: Hybrid, 2 days on-site with 3 days work from home Subject to change as per business need in the future (e.g.4 days on-site) Interview Process: 2 rounds Interview 1: Video/in-person interview for 45 minutes (With one Manager) Interview 2 (Final interview): Video/in-person interview for 45 with Panel interview (three managers at max) PLEASE NOTE, Job stability is very important, at least 2 years in all roles, preferably 2. Please add candidates LinkedIn URL in the top of their resume/submission email We need professionals and individuals that can provide amazing support for the business. Someone who is street smart and finds out different ways of working. Someone who can go out of the box to look for a solution. Requirements: Job Description: Provide end-to-end interview coordination and candidate logistics support to ensure a smooth, efficient, and professional recruitment experience for candidates, recruiters, and hiring teams. This role will also leverage scheduling automation tools and reporting/metrics to manage workload, monitor interview volume, identify trends, and provide operational insights to support recruiting efficiency. Key responsibilities: Schedule and manage the interview process, including sending confirmations and coordinating interview timing with hiring managers and interviewers across multiple time zones as needed. Coordinate and confirm phone, virtual, and in-person interviews; distribute interview schedules, interviewer forms, and candidate resumes to the hiring team. Use automated scheduling tools and calendar systems to streamline interview coordination, reduce manual work, and improve candidate and interviewer experience. Communicate interview details to candidates, including logistics, expectations, required materials, travel information, and day-of instructions. Provide day-of-interview candidate care: arrange travel logistics when applicable, welcome candidates, troubleshoot scheduling issues, and ensure interviewers are prepared and available. Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear communication, and a positive brand candidate experience. Provide onsite and virtual interview coordination and support for candidates, interviewers, and recruiters. Manage applicant tracking systems (ATS) and candidate data to keep records accurate, complete, and up to date. Track interview volume, scheduling turnaround time, cancellations, reschedules, and other operational metrics to explain workload trends, volume fluctuations, drivers of change, and opportunities to improve recruiting workflows. Must have skills and experience: Experience coordinating high-volume recruiting activity, ideally supporting approximately 20–25 technical roles or similar volume. Hands-on experience with Phenom or a similar CRM/ATS; experience with Calendly or similar automated scheduling tools is required. Strong ability to work with data, build basic reporting, and explain recruiting volume trends, changes in workload, and operational drivers. Comfortable supporting start-up or fast-paced organizations; able to work independently, adapt quickly, and manage shifting priorities. Strong communication skills, positive attitude, and solutions-oriented mindset. Excellent organizational, multitasking, and follow-through skills. What You Bring: Bachelor’s degree (Nice to have, would be for an ideal candidate) At least 1 year or more of experience in recruitment coordination, HR internships are included Added bonus if you have: Hands on experience using Workday Recruit Experience with event coordination and/or college recruiting like coordinate recruitment events such as job fairs and campus drives, handling logistics, materials, and communications. At KAYGEN, we are always looking for dynamic, talented and experienced individuals. We invite you to join our team of talented IT professionals, consulting at client locations across the globe. Our culture is team-orientated; we strive to stand by our core values of respect, honesty and integrity. Our team of experienced staffing experts will work with you to find you the best opportunity. For more information please visit us at www.kaygen.com. Benefits with Kaygen -Healthcare Insurance -Vision and Dental Insurance -401(k) Retirement Plan -Free Life Insurance -Vacation Time Off -Sick Time Off -Family Medical Leave (FMLA) Achieve your Kaizen by clicking here. A unique and exclusive talent community supported by Kaygen, that includes programs like: • Certifications • Mentorship Program • Referrals • Family and Wellness benefits • Continuous Growth and Career Development At KAYGEN, people are at the heart of everything we do. We foster a diverse, inclusive, and employee-driven culture where every individual is valued, empowered, and encouraged to bring their authentic self to work. Our candidate-first approach means we are committed to understanding your career goals and connecting you with opportunities that align with your aspirations, skills, and potential. Whether you're taking the next step in your career or searching for your dream opportunity, KAYGEN is more than a staffing partner—we're a community dedicated to helping you grow, succeed, and thrive. Join us and discover a place where your talent is recognized, your ambitions are supported, and your future is built alongside a team that invests in your success every step of the way. Our team of experienced staffing experts will work with you to find you the best opportunity. For more information, please visit us at www.kaygen.com. Benefits: Free Healthcare Insurance 401(k) Retirement Plan Free Life Insurance Sick Time Off Achieve your Kaizen by clicking here. A unique and exclusive talent community supported by KAYGEN, that includes programs like: Mentorship Program Certifications Referrals Family and Wellness benefits Continuous Growth and Career Development