Facilities Administrator

Job SummaryWe are seeking a highly organised and experienced Facilities Administrator to oversee the maintenance, management, and operational efficiency of our facilities. The ideal candidate will possess strong management skills, technical knowledge, and leadership qualities to ensure the smooth running of our premises. This role involves supervising maintenance activities, coordinating projects, and ensuring compliance with safety standards. The Facilities Administrator will play a key role in maintaining a safe, functional, and efficient environment for all staff and visitors.Monday to Friday 8am-4:30pm£13.30 per hourSupport the management of all hard FM services, including:Electrical systemsHVAC and air conditioningFire detection and suppression systemsBuilding fabric and infrastructurePlumbing and drainageMechanical plant and equipmentSecurity systems and access controlUtilities and energy managementWork placed inspectionsMaintenanceCoordinate Planned Preventative Maintenance (PPM) schedules.Ensure reactive maintenance issues are logged, tracked and completed promptly.Maintain the facilities maintenance planner and asset register.Support statutory inspections and maintain compliance documentation.Assist with facilities improvement projects and minor capital works.Identify recurring issues and recommend permanent solutions.Soft Facilities ManagementCoordinate the delivery of all soft FM services including:Site security (managed by an external security provider)Cleaning services (managed by an external cleaning contractor)Waste managementPest controlGrounds maintenance (where applicable)Contractor ManagementCoordinate external contractors working on site.Issue and manage permits to work.Ensure safe systems of work are followed.Verify contractor RAMS before work begins.Monitor contractor performance against KPIs and SLAs.Support contract reviews and identify improvement opportunities.ComplianceSupport compliance with statutory building inspections.Maintain facilities compliance documentation.Assist with audits and corrective action plans.Support emergency preparedness and business continuity activities.Ensure facilities activities comply with company Health & Safety procedures.AdministrationRaise purchase orders where required.Obtain quotations from suppliers.Maintain facilities records and documentation.Update asset registers.Produce weekly and monthly facilities reports.Monitor facilities expenditure and identify cost-saving opportunities.Essential RequirementsPrevious experience within Facilities Management.Good understanding of building services and maintenance.Experience coordinating contractors.Knowledge of Health & Safety legislation.Good organisational skills.Ability to prioritise workload.DesirableExperience within logistics, warehousing or manufacturing.IOSH Managing Safely or equivalent.Experience using a CMMS or maintenance management system.Knowledge of statutory compliance requirements.Experience managing cleaning or security contracts.Energy management or sustainability experience.Key CompetenciesExcellent communication skillsContractor managementOrganisation and planningAttention to detailCustomer focusedProblem solvingTime managementAbility to work independentlyTeam playerContinuous improvement mindsetIf you are interested please apply now or send a text (Maintenance Administrator) to 07809410276.TPBN1_UKTJ