Facilities Coordinator

Reed Business Support are recruiting for a Facilities Coordinator on behalf of a well-established organisation. This is an excellent opportunity for an experienced facilities professional who enjoys a varied role, can manage multiple priorities, and thrives in a fast-paced environment.

As the appointed Facilities Coordinator, you will support the smooth running of company facilities, logistics operations, supplier relationships and office administration while supervising a small support team.

About the Role

Reporting to senior management, your responsibilities will include:

Facilities Management

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• Oversee the day-to-day management of office facilities and maintenance.
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• Manage supplier contracts including cleaning, waste, air conditioning, security systems and alarms.
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• Coordinate office repairs, furniture maintenance and workplace improvements.
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• Support company insurance renewals and related administration.
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• Ensure fire safety equipment, compliance records and documentation remain up to date.
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• Act as the main point of contact for facilities-related enquiries.
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• Manage office parking permits and general office upkeep.
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Logistics Management

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• Coordinate company fleet administration, including fuel cards, insurance, fines and vehicle enquiries.
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• Assist with fleet compliance, vehicle incidents and insurance claims.
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• Administer road charges, permits and travel-related requirements.
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• Arrange train travel and hotel accommodation for employees.
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• Liaise with suppliers and service providers to ensure efficient logistical support.
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Leadership & Administration

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• Supervise and support three direct reports covering compliance, IT administration, office administration and health & safety support.
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• Manage purchasing accounts, office supplies and general administration.
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• Maintain accurate records, reporting and documentation.
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• Build strong relationships with internal departments, contractors and suppliers.
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• Provide regular operational updates to senior management.
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About You

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• Previous experience within Facilities, Office Management, Operations or a similar role.
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• Experience managing suppliers, contractors and service agreements.
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• Supervisory or line management experience.
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• Strong organisational and problem-solving skills.
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• Excellent communication and stakeholder management abilities.
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• Good understanding of workplace compliance and health & safety requirements.
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• Proficient in Microsoft Office and business systems.
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• A proactive, hands-on approach with the ability to manage competing priorities.
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Benefits

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• Competitive salary.
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• Company pension scheme.
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• 25 days holiday plus bank holidays.
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• Free onsite parking.
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• Career development opportunities.
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• Training and professional development support.
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• Employee wellbeing initiatives.
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• Supportive and collaborative working environment.
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If you are interested in this Facilities Coordinator position, please apply today. Reed Business Support look forward to assisting you with the next step in your career.