Facilities Coordinator

Reed Business Support are recruiting for a Facilities & Logistics Coordinator on behalf of our valued client. This opportunity is ideal for an individual who is confident, proactive, and able to thrive in a busy, fast-paced environment. As the appointed Facilities & Logistics Coordinator, you will play a key role in supporting the wider team and contributing to the smooth running of daily operations across facilities, fleet, and logistics functions.

As the Facilities & Logistics Coordinator, you will take ownership of a broad range of facilities and logistics responsibilities, ensuring the company's offices, sites, and fleet operations run efficiently and compliantly.

Key responsibilities include:

Facilities Management

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• Managing cleaning, air conditioning, waste management, water heater, and office maintenance contracts
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• Acting as the first point of contact for facilities-related queries and issues
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• Overseeing alarm systems, including CCTV, fire alarms, intruder alarms, and door entry systems
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• Coordinating company insurance renewals and maintaining accurate documentation
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• Managing office repairs, furniture maintenance, and general workplace upkeep
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• Ensuring fire extinguishers are serviced and compliant across office and site locations
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• Arranging and administering head office parking permits
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Logistics Management

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• Managing fleet fuel cards and associated renewals
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• Acting as the first point of contact for company vehicle and van-related issues
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• Administering fleet vehicle insurance, claims, fines, congestion charges, and Dart Charge accounts
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• Coordinating train travel bookings for office and site-based employees
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• Organising hotel accommodation for business travel requirements
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• Maintaining accurate fleet and logistics records while supporting employees with related queries
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• Previous experience within Facilities, Logistics, Office Management, Fleet Administration, or a similar coordination role
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• Strong organisational skills with the ability to manage multiple priorities effectively
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• Excellent communication and stakeholder management abilities
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• Confident handling supplier relationships, contracts, and service providers
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• Strong attention to detail and ability to maintain accurate records
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• Proficient in Microsoft Office applications, including Excel, Word, and Outlook
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• A proactive and hands-on approach to problem-solving
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• Experience working within a fast-paced environment
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• Competitive salary
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• Company pension scheme
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• 25 days annual leave plus bank holidays
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• Free on-site parking
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• Employee assistance programme
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• Career development and progression opportunities
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• Supportive and collaborative working environment
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• Training opportunities within facilities and fleet management
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• Long-term stability within a well-established organisation
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• Company events and team-building activities
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If you are interested in this Facilities & Logistics Coordinator position, please apply today. Reed Business Support look forward to assisting you with the next step in your career.