Property and Compliance Coordinator

Property and Compliance CoordinatorSalary: Highly competitive, dependent on experience and skills + BenefitsHours: Full-time, permanent (Monday to Thursday 8.30am 4.30pm plus Friday 8.30am 4pm)Based at YO62Closing date: Thursday 16th JulyBenefitsUp to 8% employer-matched pensionLife assuranceFree lunch during working hoursFree on-site parking20% discount at the Tea room and Abbey ShopCycle to Work SchemeChristmas ClosureHistoric Houses and Yorkshire Great Houses, Castles and Gardens passes to borrowEmployee Assistance programmeRetail savings platform50% discount on fitness suite, swimming and other activities at St Albans CentreAbout usWe are home to the UKs largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.The Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.We are looking for a Property and Compliance Coordinator who will embrace the opportunity to work in a charitable organisation for our monastic community,tearoom, employees and guests.Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety & Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.The successful candidate will be able to demonstrate excellent organisational skills alongside an authentic commitment to the ethos and values of the Abbey.If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team then this is perfect for you!Main Responsibilities but not limited to:-Administrative SupportProvide day-to-day administrative support to the Head of Property Services.Manage calendars, meetings, appointments, and departmental correspondence.Prepare reports, presentations, meeting minutes, and documentation.Maintain accurate filing systems, databases, and property records.Coordinate purchase orders, invoices, and expense processing.Welcome visitors to the siteCompliance AdministrationMaintain compliance trackers for statutory inspections and certifications.Monitor expiry dates and ensure timely scheduling of inspections and remedial works.Support audits and compliance reviews by preparing and organising documentation.Ensure all compliance records are stored accurately and accessible for internal and external audits.Health, Safety & Environmental (HSE) SupportAssist in the administration of HSE policies, procedures, and reporting systems.Maintain accident, incident, and near-miss records.Coordinate HSE training records and certification tracking.Support risk assessment and method statement (RAMS) administration.Help ensure contractors and suppliers submit required HSE documentation before commencing works.Assist with monitoring compliance with health and safety legislation and company policies.Contractor & Property CoordinationLiaise with contractors, suppliers, tenants, and internal departments.Schedule maintenance visits, inspections, and service appointments.Track completion of reactive and planned maintenance works.Assist with contractor onboarding and documentation checks.Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.Reporting & Data ManagementProduce regular KPI, compliance, and HSE reports.Maintain accurate property management and compliance databases.Assist in analysing service performance data and identifying trends.Support budget tracking and invoice reconciliation where applicable.ExperienceYou will have:GCSEs (or equivalent) including English and Maths.Own transport required located AmpleforthPrevious experience in an administrative or coordinator role.Strong organisational and multitasking skills.Excellent written and verbal communication skills.Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.Experience maintaining confidential and accurate records.Ability to prioritise workload and meet deadlines.DesirableHSE or compliance-related training/certification advantageous.Business Administration qualification desirable.Experience within property, facilities management, housing, or maintenance environments.Knowledge of compliance and HSE processes.Familiarity with CAFM or property management systems.Understanding of UK health and safety legislation and property compliance requirements.The Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references.Interested? If you feel that you possess the relevant skills and experience, then please submit your CV.Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.TPBN1_UKTJ