Workshop Administrator

Workshop Coordinator Location: Cullompton About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement. Job Description: We are seeking an organised and proactive Workshop Coordinator to join our busy HGV workshop team. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment supporting vehicle maintenance operations. Key Responsibilities: Provide day to day administrative support to the Workshop Controller and wider workshop team. Assist with scheduling vehicle servicing, maintenance, inspections and MOTs. Raise, update and close workshop job cards accurately and within agreed timescales. Maintain accurate records of vehicle maintenance, inspections and compliance documentation. Monitor work in progress and support the tracking of job status and vehicle turnaround times. Process purchase orders, invoices and supplier documentation. Update fleet and workshop management systems with accurate and timely information. Produce reports and administrative data to support workshop performance monitoring. Assist with warranty administration and external repair documentation. Ensure workshop records are maintained in line with DVSA and company compliance requirements. Handle telephone and email enquiries professionally and efficiently. Support the management of vehicle downtime and help ensure maintenance activities are completed within agreed timescales. Carry out general administrative duties to support the smooth running of the workshop operations. Arrange servicing and maintenance of workshop equipment in line with required schedules. Requirements: Previous experience in an administrator role, preferably within an HGV, fleet, transport or workshop environment. Excellent attention to detail and ability to manage multiple tasks effectively. Strong communication skills, both written and verbal. Ability to work independently and collaboratively within a team. Proficient in Microsoft Office applications, particularly Excel and Outlook. Why Join Gregory Distribution Ltd? Competitive Salary : £28,000 per annum - £30,000 per annum, depending on experience. Hours : 08:30hrs - 17:00hrs, Monday to Friday. Training : Monthly Courses for a variety of areas. Benefits : Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more. Career Growth : Explore opportunities for professional development within our expanding business. Company Benefits : Excellent holiday allowance. Life assurance, pension, and sickness scheme*. Extras : Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day. Wellbeing Support: Benefit from the Retail Trust Wellbeing Support* program. Team Environment: Be part of a strong culture of teamwork and collaboration. How to Apply If you have the drive to be the best and want to be part of a flourishing and ambitious company, apply now! Please submit your application as soon as possible. Due to high volumes of applications, we reserve the right to close adverts before the closing date once we have received sufficient applications. Eligibility : Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage. Contact Us : For any queries, please contact our Recruitment Team at . Our team is available Monday to Friday, 08:30hrs - 17:00hrs. Note to Recruitment Agencies : We prefer to recruit directly but have a Preferred Supplier List for when we need assistance. We'll be in touch if we need you. *Subject to terms and conditions.