School Administrator

Polaris Education - Easthorpe School, RuddingtonSchool AdministratorBasic Salary: £21,257.48Contract: Term Time OnlyHours: 37.5 hoursLocation: Ruddington, NottinghamshireBenefitsCompany PensionLife AssuranceEmployee Discount SchemeAbout Our SchoolEasthorpe School is an independent specialist provision serving children and young people in the East Midlands who live with their families, foster carers or in residential children's homes.The school first opened its doors to pupils in November 2022. We are now a school of 70 pupils and 50 staff.Our school supports pupils with Social, Emotional and Mental Health needs (SEMH) and a range of diagnoses, which may include Autism Spectrum Disorder, ADHD, Foetal Alcohol Spectrum Disorder, Sensory Processing Disorder, attachment needs and mild/moderate learning needs.Potential candidates are strongly encouraged to get in touch and arrange a school visit before applying. Please contact to arrange a visit.Our school forms part of the Polaris Community, who have been passionately improving the lives of young people for over 30 years, alongside our current growing portfolio of schools across the UK. We're incredibly proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.Role ResponsibilitiesPromote the safeguarding and welfare of all pupils and visitorsPromote and act on initiatives to improve quality of life and wellbeing for pupils and staffReceptionThe School Administrator will provide a warm welcome for parents, visitors and colleagues, dealing with their requests in an efficient and professional manner.Key Tasks and ActivitiesAnswer the telephone in a friendly, professional and efficient manner, recording and passing on messages as appropriateEnsure visitors sign in, complete the safeguarding disclaimer and are provided with a visitor's badgeAccurately maintain the shared calendar and update the school informationProvide refreshments for visitorsHave an effective and efficient resource process, keeping resource ordering up to date and chasing where appropriateInform the relevant staff member when deliveries arriveDistribute internal and external post and correspondence as appropriateArrange the ID cards for all new starters and governors for the schoolLiaise when necessary with transport services and taxi suppliers for pupil transportSupport education staff with providing work experience opportunities for pupilsAdministrationProvide full administrative support to the Headteacher, school management team and all other education staff at the school.Key Tasks and ActivitiesProduce letters and memorandumsUndertake filing and photocopying, and assist users with the operation of the photocopier, including changing inks and attempting to resolve issuesBe responsible for the maintenance and monitoring of the photocopierProvide administration assistance as required by the leadership team, including ordering resourcesEnsure all information is treated confidentially and have absolute discretion at all timesAccurately minute meetings as directed by the SLT and, where relevant, telephone conversations with parents/carersSchedule and attend school-based meetings with parents/carers as necessaryUse IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when requiredInput information onto the school's MIS platform, Ed:genInput and extract information on CPOMSMaintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processesManage referrals for school places and organise assessments and visits to the schoolEnsure that documents are prepared and data is entered onto SIMSUndertake stocktaking and ordering of materials and equipment as requiredDeal with school correspondence, emails and phone callsSupport the Headteacher with Local Authority correspondence and quality assurance paperwork/visitsOversee and manage the school diary, including room bookings and meeting schedulesMonitor and keep accurate records of expenditure, including bank transactions and petty cashAttendanceKey Tasks and ActivitiesMonitor and track whole-school attendance and punctuality and send out letters where appropriateAssist with the production of termly reports for the Headteacher and Governing BodyDevelop and maintain links with parents/children and the Local Authority's Educational Welfare ServiceMonitor and ensure that correct attendance codes are entered in class registers and on Ed:genContact parents/carers to establish the reasons for pupils' absenteeism by telephone and lettersWork closely with the Deputy Head and Headteacher to establish and agree authorised absences and agree actions accordinglyMaintain and monitor the school's attendance records and produce returns and reports as necessaryMonitor and maintain an accurate computer record of pupil attendanceMonitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and filesAdvise and assist parents/carers to maintain regular school attendance for their childrenCommunicate clearly to parents/carers the attendance procedures and expectations of the schoolCollect and analyse attendance data to enable identification and tracking of pupil attendanceInput daily attendance data onto the SIMS management systemRun reports for termly attendance and write certificatesRequirementsExcellent interpersonal and communication skills, written and oralKnowledge and understanding of child protection and safeguarding practices and protocolsExcellent organisational skills with a systematic approach to workload managementExcellent time management, planning and work prioritisation skillsExperience of developing systems and processesExcellent understanding of Ed:gen and CPOMSAbility to manage, record and monitor allocated budgets and monitor expenditure and costsFull working knowledge of relevant policies, codes of practice and legislationAbility to plan and develop systemsAbility to relate well to children and adultsAbility to work constructively as part of a team, understanding school roles and responsibilities and your own position within theseAbility to self-evaluate learning needs and actively seek learning opportunitiesConfidentiality of information as appropriateAbility to work under pressureAbility to work on own initiativeThe successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.TPBN1_UKTJ