Finance/Accounts Payable Assistant

Role: Finance/AP Assistant

Sector: Marcoms

Location: London

Hybrid: 3 days per week in office, (Tues/Weds/Thurs)

Salary: £30,000 - £35,000

Reporting to: Financial Controller

Ref: VFR 3310

VisionFR are delighted to be partnering with a well-established, fast-growing marketing and communications agency, known for producing culturally-led, insight-driven campaigns for a range of high-profile international brands. With a collaborative, entrepreneurial culture and a strong track record of developing people internally, they’re now looking to bring in a proactive, detail-focused Finance Assistant/Accounts Payable to support their growing finance function.

This role is a great opportunity for a numerate, organised finance professional to join a busy agency finance team, taking ownership of day-to-day bookkeeping and transactional finance while supporting the wider month-end process. Reporting to the Financial Controller, you’ll play a key role in keeping financial records accurate and up to date, with genuine scope to progress as the business continues to grow.

Key responsibilities include of the Finance Assistant:

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• Processing day-to-day financial transactions, including invoices, payments, receipts and journal entries
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• Managing the accounts payable function, ensuring supplier payments run on time and outstanding invoices are chased promptly
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• Carrying out regular bank reconciliations to keep financial records aligned with bank statements
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• Reviewing and categorising business expenses, including receipts and card payments, to keep spend within budget
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• Supporting month-end close, including assisting with monthly accounts, journals and balance sheet reconciliations
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• Helping maintain the general ledger so financial data stays accurate and current
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• Assisting with compliance requirements and supporting internal and external audits
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• Feeding accurate, timely information into wider cashflow reporting
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• Liaising with colleagues outside finance on project cost tracking (WIP)
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• Picking up ad hoc finance projects and tasks as they arise
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• Supporting the upkeep and administration of the finance system
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The successful Finance Assistant/Accounts Payable will have:

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• Solid bookkeeping experience
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• Experience working in a marketing, media or creative agency setting
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• Accountancy software experience with preferably Paprika and Xero
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• Excellent attention to detail and a high level of accuracy across financial records
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• Strong organisational skills, with the ability to juggle multiple tasks and deadlines in a fast-paced environment
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• A confident grasp of financial transactions and reconciliations
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• Strong communication skills, comfortable liaising with colleagues and external contacts alike
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• Working knowledge of UK accounting standards, including VAT, payroll and tax compliance
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• A proactive, resourceful approach to spotting and resolving financial discrepancies
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• A collaborative, team-first attitude and willingness to pitch in wherever needed
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• 2+ years' experience in a similar finance role; agency or creative industry background helpful but not essential
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VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.