Assistant Transport Manager

Assistant Transport Manager

Working hours: 8am to 4pm Monday to Friday - 100% on site.

To ensure continuity of Transport operations by providing operational support to the Transport Manager and ensuring compliance with the Company's legal & other responsibilities.

Key Duties & Responsibilities

Fleet Compliance & Maintenance

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• Coordinate and monitor all Planned Maintenance Inspections (PMIs), Road Roller Brake Tests (RRBTs), servicing, and scheduled vehicle maintenance activities.
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• Produce and communicate weekly maintenance schedules to drivers, the traffic office, workshop personnel, and management teams.
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• Ensure vehicles are presented correctly for inspections and maintenance appointments, including arranging vehicle washing and tyre checks prior to attendance.
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• Monitor upcoming maintenance requirements and proactively plan vehicle availability to minimise operational disruption.
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• Liaise with vehicle manufacturers, dealerships, and external maintenance providers to arrange repairs and servicing under Repair & Maintenance (R&M) agreements.
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• Work closely with workshop and tyre bay teams to ensure all reported defects are investigated and rectified promptly.
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Vehicle Defect Management

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• Monitor daily vehicle defect reports and ensure defects are actioned within agreed timescales.
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• Communicate repair requirements to workshop teams and provide updates to drivers.
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• Verify that defects are repaired, closed out, and appropriately documented.
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• Support the management and monitoring of fleet roadworthiness standards across all vehicle types.
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MOT & Testing Coordination

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• Manage the scheduling and preparation of all MOT inspections and statutory testing requirements.
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• Coordinate pre-MOT inspections and repair work to maximise first-time pass rates.
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• Liaise with dealerships and approved testing facilities to secure testing appointments.
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• Ensure vehicles are prepared to the required standard, including MOT washes, tyre replacement programmes, and compliance checks.
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• Track upcoming MOT dates and maintain an accurate testing schedule for the fleet.
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Fleet Inspections & Audit Checks

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• Monitor and record weekly wheel torque checks.
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• Conduct regular vehicle gate checks to verify roadworthiness, legal compliance, and presentation standards.
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• Carry out compliance spot checks across the fleet and escalate any issues identified.
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• Support transport audits and maintain records required for compliance inspections and operator licence obligations.
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Driver Support & Communication

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• Act as a primary point of contact for drivers regarding fleet, maintenance, and compliance matters.
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• Provide guidance to drivers on reporting defects and following company transport procedures.
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• Build strong working relationships with drivers, workshop teams, management, and external suppliers.
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Health, Safety & Compliance

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• Ensure compliance with all company Health & Safety policies, procedures, risk assessments, and safe systems of work.
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• Promote a positive safety culture throughout the transport operation.
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• Report accidents, incidents, hazards, and near misses in accordance with company procedures.
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• Support continuous improvement initiatives relating to fleet safety, compliance, and operational standards.
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Essential

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• Previous experience within a transport, logistics, fleet, or vehicle compliance environment.
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• Strong understanding of HGV fleet maintenance and defect management processes.
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• Strong communication and stakeholder management abilities.
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