Executive Assistant

Team Assistant - Investment Banking

Location: Birmingham

Start Date: ASAP (subject to background checks - approx. 3-4 weeks)

Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required)

Hours per Week: 40

Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.

This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.

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• Key ResponsibilitiesProvide diary management support to bankers (Associate level and above)
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• Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
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• Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
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• Book meeting rooms and handle room logistics across multiple locations
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• Coordinate travel arrangements including international flights, hotels, visas, and car bookings
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• Prepare and process expense reports in line with company policy
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• Assist with invoice processing and tracking
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• Provide phone and holiday cover for fellow assistants when needed
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• Support bankers with ad hoc admin requests, projects, and team initiatives
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• Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
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• Collaborate closely with other assistants to ensure seamless day-to-day support
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Candidate ProfileThis role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.

Key Skills & Experience

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• Previous experience in admin, office support, customer service, or coordination roles
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• Proficient in Microsoft Outlook, Word, and Excel
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• Able to manage multiple time-sensitive tasks and competing priorities
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• Excellent attention to detail and reliability
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• Confident communicator with strong interpersonal skills
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• Able to interact with stakeholders at all levels, internally and externally
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• Calm under pressure and adaptable in a fast-paced, evolving environment
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• Discreet and professional, with the ability to handle confidential information
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• Proactive, solutions-focused mindset with a strong "can-do" attitude
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• Comfortable working independently as well as part of a collaborative team
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What’s on Offer

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• Long-term potential: strong performers may be considered for permanent roles
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• Full training and onboarding provided
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• A professional, inclusive, and dynamic workplace with excellent team culture
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