Facilities Coordinator

Facilities Assistant (Part-Time)

Location: YorkRate: £13.45 per hourHours: 18 hours per week (Monday, Tuesday & Thursday, 10:00am – 5:00pm)Contract: Temporary, 6 weeksStart Date: ASAP

We are looking for a proactive and organised Facilities Assistant to join a busy Facilities Management team on a temporary basis. This is a varied, customer-facing role where you will help ensure the office environment is safe, clean, well-maintained and welcoming for colleagues and visitors.

The Role

Key responsibilities will include:

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• Acting as the first point of contact for colleagues, visitors and contractors.
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• Carrying out reception and switchboard duties.
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• Ensuring meeting rooms are prepared, stocked and ready for use.
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• Managing incoming and outgoing post and arranging couriers.
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• Conducting regular site checks to maintain high standards across the office.
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• Reporting and coordinating maintenance issues with relevant stakeholders.
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• Issuing security passes and keys in line with site procedures.
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• Supporting health and safety activities, including routine safety checks and incident reporting.
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• Assisting with purchase orders and monitoring contractor performance.
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• Providing excellent customer service and responding promptly to requests.
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About You

To be successful in this role, you will have:

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• Previous experience in a facilities, administration or customer service environment.
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• Strong communication and interpersonal skills.
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• Good IT skills, including Microsoft Word and Excel.
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• Excellent organisational skills and the ability to prioritise workloads.
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• A positive, flexible and proactive approach to work.
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• The ability to work effectively both independently and as part of a team.
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Desirable

Experience or willingness to undertake training in areas such as:

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• First Aid
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• Fire Warden duties
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• Health & Safety
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• Contractor Management
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• Risk Assessments
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This is an excellent opportunity for someone who enjoys a hands-on role, takes pride in delivering great service, and can help maintain a safe and efficient workplace